Admin & Accounting Officer

5 days ago

Manila, National Capital Region, Philippines ASCENSION PHILDEVELOPERS INC. Full time

Position Overview: The Admin & Accounting Officer is responsible for managing both administrative and accounting functions within the organization. This role involves handling day-to-day office operations, maintaining financial records, processing transactions, and ensuring compliance with financial regulations. The ideal candidate is organized, detail-oriented, and capable of multitasking, with a strong understanding of both administrative duties and basic accounting principles.

Key Responsibilities:

Administrative Duties:

Oversee daily office operations, including scheduling, correspondence, and file management.Maintain office supplies and equipment, ensuring that the office runs smoothly.Assist in the preparation of reports, presentations, and other documents as required.Coordinate meetings, appointments, and travel arrangements for staff.Handle incoming and outgoing communications, including emails, phone calls, and mail.Financial Record-Keeping:Maintain accurate financial records, including invoices, receipts, and expense reports.Process accounts payable and accounts receivable, ensuring timely payment and collection.Record and reconcile financial transactions in the general ledger.Assist in the preparation of financial statements, reports, and budgets.Payroll and Benefits Administration:Assist with payroll processing, ensuring employees are paid accurately and on time.Manage employee benefits records, including health insurance and retirement plans.Handle employee expense claims and reimbursements.Compliance and Reporting:Ensure compliance with local, state, and federal financial regulations.Assist in the preparation and filing of tax returns and other regulatory documents.Prepare and submit required financial and administrative reports to management.Bank Reconciliation and Cash Management:Perform regular bank reconciliations to ensure accuracy in financial records.Manage petty cash and ensure proper documentation of all cash transactions.Monitor cash flow and ensure adequate funds are available for operations.Support for Accounting Processes:Assist in month-end and year-end closing processes.Provide support during audits by preparing necessary documentation and responding to inquiries.Collaborate with the finance team to ensure accurate financial reporting.General Office Management:Ensure that office policies and procedures are followed.Handle confidential information with discretion and maintain privacy in all financial and administrative matters.Provide support to other departments as needed, including HR, marketing, and operations.Key Skills and Qualifications:Organizational Skills: Strong organizational and multitasking abilities to manage both administrative and accounting duties efficiently.Attention to Detail: High level of accuracy and attention to detail in all tasks, particularly in financial record-keeping.Technical Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and accounting software (e.g., QuickBooks, SAP).Communication Skills: Excellent verbal and written communication skills.Time Management: Ability to prioritize tasks and manage time effectively to meet deadlines.Accounting Knowledge: Basic understanding of accounting principles, practices, and financial reporting.Discretion and Integrity: Ability to handle confidential information with a high level of discretion and integrity.

Education and Experience:

Education: Bachelor's degree in business administration, accounting, finance, or a related field.Experience: Minimum of 1-2 years of experience in an administrative or accounting role, or a combination of both.Certification: Relevant certifications in accounting or office administration are advantageous.

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