Estimator Assistant

3 weeks ago

Manila, National Capital Region, Philippines KMC Solutions Full time

Estimator Assistant

Position Overview:

We are seeking a highly organized and motivated employee to provide comprehensive support to our busy Director and sales team. This role involves assisting with the estimating and costing of new projects as we work through our early contractor engagement process. It also involves assisting the day-to-day construct administration and coordination of live construction projects working with our site team, office team, clients, and suppliers. The ideal candidate will possess excellent organizational skills, strong knowledge of residential construction, and an enthusiasm and wiliness to learn and assist as the business grows.

Responsibilities:

GENERAL

Assisting with the day-to-day operations and tasks of the director & sales team Updating and managing general company registers SWMS updates ESTIMATING Bill of Quantity / Take-off Developing Bill of Quantities / Take-offs including associated markup for sales review of our job specific work. Ensure take-off and markup is neat and easy for trades, and personnel to understand and review Data entry into CITRIX smart builder to cost out projects and quoteFollowing up with suppliers on getting quotes back on time Tender Tracking & Quote follow up Managing CRM Assisting preparation of final proposal ready for approval Developing the tender specification based on developed scope of works and trade quotation inclusion and exclusion Inputting tender quotes and BOQ measurements into smart builder (Citrix)CONTRACT ADMINISTRATION Material Procurement Develop / update final material take-offs with markup and lists for materials required for the site team Issue material orders to suppliers and confirm delivery date and informationPurchase Orders Issuing and assisting with the preparation of contracts and purchase orders to suppliers as we are awarded jobs Ensure scope of work finalised and included in contract / purchase order package Client Variations Logging and tracking client variation requests General Contract Administration Managing CRM PROJECT COORDINATION New Project Assisting with the setup of new projects – Smart Builder (CITRIX) & ServiceM8 and Dropbox Documentation Ensure documentation on dropbox is always up to date and filing new documentation, quotes, markups and reports from relevant consultants, subcontractors, and clients as they are received Client Selections Correspondence / RFI's Manage client, trade and consultant RFI's and ensuring the relevant personnel close out in a timely manner Track Approvals Issue and assist with glazing certificatesSPECIAL PROJECTS Take on special projects and assignments as directed by the Director.Assist in improvement initiatives to enhance efficiency within the Administration, Estimating, and Procurement processes. OH&S Ensuring all trades and contractors are sent the plans, understand and respond with relevant documents — SWMS, Subcontractor Declaration, Hazardous Material Register Qualifications, Experience, & Skills: Similar experience to the role.Experience working for residential projects.Experience working with AU and NZ clients.Knowledgeable about Citrix and Smart Builder. Excellent written and verbal communication skills. Attention to detail and a high degree of accuracy in all work Ability to work both independently and as part of a team. Skilled in reading and interpreting construction plans and report An understanding of the residential construction process. Luxury residential construction would be an advantage. Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the MS Teams wider environment (planner, to-do-lists, teams). Familiarity with estimating processes and general scope General experience in the Adobe package (inDesign, illustrator and photoshop) would be an advantage. VALUES Shares core values of quality, authenticity, communication and accountability Inspired by assisting clients value engineer and delivering bespoke architectural dream homes Collaborative; you have an attitude of acceptance, honest A successful candidate will be required to submit and complete the following as part of onboarding requirements.
• Scanned copy of valid NBI Clearance
• Accomplished Medical or PEME Slip
• 2x2 & Half body picture with white background
• Proof of government numbers (TIN, SSS, Pag-ibig, & Philhealth).
• Photocopy of 2 valid IDs — front & back (government-issued)
• Clear copy of your Birth Certificate (PSA or NSO)
• Accomplished HR Forms & Promissory Note
• Reference

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