Senior Executive Assistant

1 week ago

Taguig, National Capital Region, Philippines Satellite Office Full time

PA, EA & Secretarial (Administration & Office Support)

The Executive Assistant will provide executive level support and coordination for the CEO, CFO and Managing Director. The Executive Assistant will perform a full range of secretarial and administrative support functions, including prompt, courteous and effective communication with internal and external stakeholders, to ensure the smooth and effective administration of the executive office. This includes answer all incoming phone calls and email queries ensuring the prompt re-routing to the correct person or department.

Required Skills and Qualifications

Key responsibilities & accountabilities

  • Diary management for CEO, CFO and Managing Director
  • Managing travel arrangements including flights and accommodation
  • Arranging detailed business trip schedules
  • Providing high-level executive and administrative support
  • Preparing documentation for internal workshops and presentations
  • Coordinating requests for information from internal and external stakeholders and providing a professional first point of contact for all enquiries
  • Managing complex and changing diaries, including scheduling, negotiating appointments and meetings and organising associated and supporting documentation
  • Coordinating effective meetings by organising and collating meeting agendas, providing confidential minute taking and coordinating follow up actions
  • Preparing correspondence and/or briefing packs, reports and presentations
  • Maintaining confidence and protecting operations by keeping information confidential
  • Managing large amounts of incoming calls and emails to Chatime Central Support and the Executive team
  • Keeping records of customer interactions, processing and filing documents
  • Compiling weekly/monthly reports on overall customer satisfaction
  • Completion of adhoc requests

Key Selection Criteria

  • Previous experience as Office Administrator or similar role
    Excellent written and verbal communication skills
    Excellent communication skills with the confidence to liaise at an executive level
  • Typing 30-40 words per minute
  • Proactive, creative approach to problem solving
  • Strong project management and organisational skills
  • Strong attention to detail
  • The ability to manage time and prioritise the work load
  • Strong proficiency in Microsoft Office suite: Power point, Excel, Word
Your application will include the following questions:

What's your expected monthly basic salary?

How many years' experience do you have as an executive assistant?

Which of the following Microsoft Office products are you experienced with?

How would you rate your English language skills?

How much notice are you required to give your current employer?

Experience the AweSOme Life with Satellite Office

Voted as the Best Business Process Outsourcing (BPO) in the 2021 National Online Retail Association (NORA) Solutions Partner Awards and recognized as one of the BPO companies worldwide with the Best Candidate Experience in the 2021 Global BPO TA Awards – Satellite Office is looking for talented Filipino professionals to join our growing and awesome team

Our employees' happiness is key to our success. We provide best-in-class workspaces and a holistic work environment, for you to grow as well as deliver the best outcomes for our clients. Learn more about us at

Experience the Satellite Office Life.


• We reward your ambition. We offer competitive compensation and benefits packages for our people.


• Real people, real purpose. We support our people's growth through continuous learning and development.


• The freedom to be awesome. We ensure that our people are given opportunities to explore their passion through fun and learning activities to help balance work and life outside work.


• Work and play haven. Our state-of-the-art facilities and technologies provide a work and play haven for our people.


• We care. We believe in prioritizing our people and community's physical and mental wellbeing.

Experience the AweSOme Life with Satellite Office

Voted as the Best Business Process Outsourcing (BPO) in the 2021 National Online Retail Association (NORA) Solutions Partner Awards and recognized as one of the BPO companies worldwide with the Best Candidate Experience in the 2021 Global BPO TA Awards – Satellite Office is looking for talented Filipino professionals to join our growing and awesome team

Our employees' happiness is key to our success. We provide best-in-class workspaces and a holistic work environment, for you to grow as well as deliver the best outcomes for our clients. Learn more about us at

Experience the Satellite Office Life.


• We reward your ambition. We offer competitive compensation and benefits packages for our people.


• Real people, real purpose. We support our people's growth through continuous learning and development.


• The freedom to be awesome. We ensure that our people are given opportunities to explore their passion through fun and learning activities to help balance work and life outside work.


• Work and play haven. Our state-of-the-art facilities and technologies provide a work and play haven for our people.


• We care. We believe in prioritizing our people and community's physical and mental wellbeing.

Show more

Perks and benefits

Medical


• Competitive compensation and benefits packages

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