Lead - Contract Proposal Management

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Under the guidance and direction of the CFO, our Proposal Writer/Contracts Lead will use their established administrative, organizational, analytical, and writing abilities to craft contracts, business agreements, and supporting documents of the highest caliber that will support our organization in delivering exceptional client experiences. They will manage a high volume of requests from stakeholders and SMEs (Subject Matter Experts) with precise attention, professionalism and agility.

Acting as a project manager for key agreements, our Proposal Writer/Contracts Lead will ensure on-time delivery though process management execution and concise, prompt and effective status updates. They will employ their strong, self-directed work style, deadline driven nature, and keen attention to detail to anticipate outcomes and proactively take action to achieve intended results.

Essential responsibilities include, but are not limited to:

• Produce, edit, manage, and maintain various company business agreements and documents, including Master Sales and Consulting Agreements (MSCA's), Solution Agreements, NDA's, Third-Party and Subcontractor Agreements.

• Manage the creation and editing of sales documents, including budgetary estimates, solution summaries, Statements of Work, client reference documents, contracts, and RFP responses:
o Read, seek to understand, and communicate RFP content clearly and intelligently.
o Analyze RFP requirements to understand the scope, objectives, and evaluation criteria
to ensure accuracy, clarity and needs alignment.
o Create compelling narratives that highlight client's capabilities, expertise, and innovative solutions.
o Develop clear, concise, and persuasive written content for proposals, addressing prospect and client needs and requirements.

• Effectively collaborate with SMEs and key stakeholders to gather and organize relevant information.

• Engage relevant stakeholders in negotiating contract modifications.

• Support the review, revision, and execution of agreements and legal documents by prioritizing requests and managing the agreement queue.

• Analyze contracts and requested edits for potential risk and advise on such.

• Establish deadlines, driving communication, alignment, and execution with stakeholders.

• Manage contract lifecycle, from providing forms through contract execution and retention.

• Apply best practice methodologies to enhance and streamline contract processes and policies.

• Ensure accuracy and completeness of work product through vigorous review, rationalization and internal tie-out:
o Utilize meticulous attention to detail when preparing written agreements, to include proofreading for grammar, style, format, and overall quality.

• Evaluate and provide input into the development and/or revision of existing documents.

• Maintain a library of forms, contracts, agreements, templates, and historical documents, and add or revise, as needed.

• Create and maintain ad-hoc reports and Smartsheets.

• Collaborate with Executive team members on special projects.

• Oversee the organization's use of DocuSign.

Day in the Life of our Proposal Writer/Contracts Lead

• Create agreements and supporting documents with accuracy, completeness, and speed.

• Assist with Sales Agreements, including gathering source documents, pricing, and service estimates.

• Initiate communications with internal team members to gather information needed for reportand agreement writing process.

• Analyze contract requirements, provisions, terms, and conditions to ensure compliance with laws and regulations, and company policies and procedures.

• Ensure contracts are executed in accordance with company policy and acceptable risk tolerance.

• Retracing to capture and reflect changes having an impact to multiple areas of an agreement.

• Review, edit, revise contracts and agreements, as needed.

• Maintain document library/repository.

• Create ad-hoc reports and conduct presentations of key workflows and policies.

• Attend project, department, or company meetings, as required.

Role Requirements:

• Skills & Experience
o Bachelor's degree in English, Business Administration, or related degree preferred.
o Paralegal certification from accredited college or university is a plus, but not required.
o 3-5 years of experience in a professional contract management role. Software industry experience highly desired
o Highly organized, self-directed business style with strong ability to prioritize.
o Proven ability to translate and combine complex concepts, ideas, and solutions into a cohesive language and format easily understood by others.
o Exceptional critical and analytical thinking skills, strong attention to detail, and the ability to effectively manage multiple projects in parallel.
o Demonstrated ability to execute under pressure and achieve objectives within tight deadlines.
o Excellent verbal and written communication skills.
o Ability to utilize standard software tools to create business documents, contracts, and supporting materials (Proficient in the use of MS Office Suite and PowerPoint). Experience with NetSuite and Smartsheet preferred.
o Typing proficiency and accuracy, with a minimum of 65+ wpm

About Intelassist
Established in 2007, Intelassist is a remote staffing organization that originated from a collaboration between US-based industry professionals and an experienced operational team in Manila, Philippines. Our US team brings over 20 years of experience in engineering, manufacturing, IT, finance, and high-level operations, while our Manila-based team offers over 15 years of experience in delivering exceptional support to global enterprises.

Our coast-to-coast US offices, in collaboration with our dedicated employees in the Philippines, enable us to deliver results to clients in various markets and for a wide range of roles. With over 15 years of experience in the BPO industry, Intelassist places a strong emphasis on organizational resilience and social stewardship to foster lasting, meaningful partnerships within our team and with our clients.

At the core of our business lie our people. Our ability to recruit, train, and, most importantly, retain exceptional team members is not only what enables Intelassist to attract the region's finest talent but also what bestows stability upon our clients through reduced turnover and tangible outcomes.

With a workforce of slightly over 1,000 employees, we strike a balance – substantial enough to possess profound insight into the Business Process Outsourcing (BPO) industry, yet intimate enough to maintain the family-like, high-energy work atmosphere that our candidates seek.

At Intelassist, we specialize in sourcing, training, and retaining top-tier talent, each exclusively dedicated to meeting our clients' unique needs. Our proven track record and local presence ensure that Intelassist clients enjoy increased productivity, reduced staff turnover, and significant cost savings.

WHY INTELASSIST?
We grow together. We value your effort. We aim to empower you.

Your application will include the following questions:

How many years' experience do you have as a Proposal Writer?

Are you willing to undergo a pre-employment background check?

How many years' experience do you have as a Contracts Lead?

Intelassist's mission is to become the trusted partner in Business Process Outsourcing (BPO) and Knowledge Process Outsourcing (KPO) solutions. Our strategy is to build and maintain partnerships with clients rendering a strong combination of business consultancy, process optimization, and the latest operational techniques and technology to ensure maximum performance within outsourced back-office functions. Actively promoting a culture of collaboration, accountability, and social stewardship ensures we remain inspired to do work that matters.

Intelassist's mission is to become the trusted partner in Business Process Outsourcing (BPO) and Knowledge Process Outsourcing (KPO) solutions. Our strategy is to build and maintain partnerships with clients rendering a strong combination of business consultancy, process optimization, and the latest operational techniques and technology to ensure maximum performance within outsourced back-office functions. Actively promoting a culture of collaboration, accountability, and social stewardship ensures we remain inspired to do work that matters.

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Perks and benefits

Opportunity for a work-from-home arrangement

HMO eligibility after one month of employment

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