Administrative Assistant

1 week ago


Taguig, National Capital Region, Philippines Makilala Mining Co Full time

In general, the Administrative Assistant's primary duty is to provide assistance and support a wide range of administrative and office support activities for the Administration team to facilitate efficient operation of the company. He/she shall support managers and employees through a variety of administrative and clerical tasks.

Specifically, he/she shall be responsible for the following:

  • Man the office reception desk, greeting visitors, helping them navigate through the office, and assist where necessary until they are turned-over to the employee concerned.
  • Receive, sort, file/distribute incoming and outgoing correspondence and documents.
  • Establish and maintain an administrative filing system that provides an efficient retrieval of documents when needed.
  • Perform basic procurement tasks, inspection and delivery of supplies/materials and equipment.
  • Regularly carry out and maintain an up-to-date inventory of office supplies and materials.
  • Assist in the implement an asset management system ensuring full accounting of assets issued to employees/staff/consultant.
  • Assist in organizing employee travel through flight bookings and accommodation.
  • Assist in organizing venues for company events and trainings, meetings as well as other logistical needs.
  • Implement a vehicle management system that ensures efficient utilization and adherence to company safety policies and standards.
  • Implement housekeeping system ensuring the company work premises and facilities are clean, safe, well-maintained, and conducive to a productive working environment.
  • Manage petty cash fund including but not limited to recording disbursement, replenishing funds, and providing regular fund utilization report.
Qualifications:
  • Graduate of any four-year course
  • Have at least one-year relevant experience
  • Excellent communication and interpersonal skills
  • Good time-management skills and multitasking ability
  • Able to work in a fast-paced schedule driven organization.
  • Keen attention to details and strong ability to set priorities.

Submission of applications will be until May 31, 2024

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this role. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed to effectively meet the ongoing needs of the organization.

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