Procurement Specialist

2 weeks ago

Manila, National Capital Region, Philippines Shopee Full time

Procurement Specialist - Data and Governance

Department People

Level Experienced (Team Lead)

The People team plays a crucial organisational role in Shopee by channeling important resources to key functions in the company. People are key to Shopee's growth, and as our business expands, so does the need to develop and support our employees.

Job Description:

  • Lead and manage high-impact end-to-end projects that interface with various departments/functions
  • Design initiatives using analytical and conceptual problem solving to improve the Procurement process
  • Identify functional/product gaps and initiate projects
  • Work with functional stakeholders to lead and drive projects that enable cost reduction, business improvement, and transformation
  • Communicate strategies and objectives with relevant departments and colleagues
  • Implement any changes sensitively and with minimal disruption
  • Create a system to evaluate the success of any adjustments made within the organization and present any findings
  • Procurement strategy, supplier panel, deploying Procurement levers for productivity
  • Be compliant to Key Internal control
  • Drive sustainable productivity results
  • Organize all procurement activities relating to request for proposals, sealed bids, and price quotes
  • Identifies and leads sourcing and procurement process improvements
  • Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department
  • Identify available suppliers for each requisitioned item
  • Maintains database of contracts and supplier information
  • Perform general clerical duties such as maintaining general files, encoding data entry and completing and processing standard purchasing forms
  • Correspond with vendors regarding prices, product availability, and delivery
  • Applies and implements Strategic Sourcing best practices and processes
  • Mitigate risks and capture opportunities (short and mid term) for spend in Country
  • Drafts and edits commercial documents (RFPs, RFQs, Terms & Conditions, etc.)
  • Assist in facilitating supplier performance reviews
  • Identifies and leads process/continuous improvement efforts
  • Manage Expense and Procurement performance
  • Monitor savings and Procurement KPIs
  • Performs other duties as assigned
  • Able to communicate well with different levels
Requirements:
  • Candidate must possess at least a Bachelor's Degree, Post Graduate Diploma, Professional Degree, any field
  • At least 3 years of working experience in the related field is required for this position
  • Degree in Industrial Engineering or any relevant study
  • High proficiency in MS Excel is a minimum requirement
  • Familiarity with any financial tool/software (SAP, Oracle, etc.)
  • Negotiation and sourcing. Understands and applies commercial law concepts, contracts terms and conditions and vendor management in Marketing commodity
  • Cross functional team work, cross cultural competency
  • Highly motivated team player with strong interpersonal and communication skills
  • Possesses initiative, resourceful and proactive attitude
  • Ability to quickly adapt to changing priorities and work effectively under pressure
  • Ability to effectively organize, plan, control and prioritize work /projects
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