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Department Head, Document Warehousing and Digitization Management
2 weeks ago
Job Purpose
•Provides support to the DivisionHeadof Corporate Services by leading the warehousing management of documents through:
Maintaining and updating the RecordsManagement Policy in coordination with various stakeholders
Ensures maintenance of inventory of boxes stored in the company's contracted warehouse facility.
Liaises with internal stakeholders and vendor in endorsing boxes for storage as well as retrieval of stored boxes from the warehouse.
Liaises with internal client on the destruction of records based on the retention period of documents.
•Managesdocumentdigitizationactivities of the company through the following tasks:
Supervises the end-to-end process ofdocumentdigitizationincluding acceptance of documents fordigitization, scanning of documents, encoding of details in eDMS as well as uploading of documents in the system. Coordinates with internal stakeholders and scanning services vendor in fulfillingdocumentdigitizationrequests.
Prepares and provides necessary reports and data to Division and Group Heads formanagementdecision making.
Job Requirements
•Any four-year business / management course
•At least five (5) years-experience in related field
•Proficient in Microsoft Office Suite or related software
•Excellent organizational skills and attention to detail
•Excellent analytical and technical skills
•Ability to work with cross-functional teams in the performance of tasks
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