Operations Specialist

2 weeks ago


Taguig, National Capital Region, Philippines Tyler Technologies Full time
Operations Specialist (Office Management) - Philippines

We are seeking a determined individual to fill the role of Office Management/Operations Specialist role. This position requires a blend of administrative prowess, operational acumen, and financial administration skills. In this position, you will play a crucial role in ensuring the smooth functioning of our office while also contributing to operational improvements and financial management.

Responsibilities
  • Office Management
    • Oversee daily office operations, including facilities management, supplies procurement, and vendor coordination.
    • Manage calendars, schedule meetings, and coordinate travel arrangements for team members.
    • Act as the point of contact for internal and external stakeholders, addressing inquiries and providing support as needed.
  • Operation Support
    • Analyze existing operational processes and identify opportunities for improvement.
    • Implement efficient workflows and procedures to streamline operations and enhance productivity.
    • Collaborate with cross-functional teams to execute operational initiatives and projects.

  • Reporting and Presentation
    • Generate regular reports on key performance metrics, operational efficiency, and financial performance.
    • Develop presentations to communicate findings, insights, and recommendations to stakeholders.
    • Prepare materials for meetings, presentations, and strategic planning sessions.

  • Finance Administration
    • Oversee invoicing and record-keeping processes for facilities-related expenses.
    • Ensure timely and accurate processing of invoices and payments to vendors.
    • Maintain organized records of facilities expenditures and budget allocations.
    • Collaborate with finance personnel to reconcile expenses and track budgetary performance.
Qualifications
  • Proven experience in office management, operations, or related roles.
  • Strong analytical skills with the ability to gather, analyze, and interpret data.
  • Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
  • Excellent communication and interpersonal skills.
  • Detail-oriented with strong organizational abilities.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Prior experience with financial administration tasks is a plus.
  • Must be able to work in our office at least 4 times a week at our BGC Taguig Office.
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