Finance and Administration Assistant

2 weeks ago

Manila, National Capital Region, Philippines Panagora Group Full time

Manila, Philippines | Posted on 03/06/2024

  • HIghest Level of Education Bachelor's degree
  • Work Experience 1-3 years
Job Description

Panagora Group is a social enterprise dedicated to providing high-quality, high-impact international development, global health, and learning consulting. We are a dynamic, woman- and employee-owned small business partner focused on market-based and integrated local solutions that strengthen country capacity and independence; and on learning, communications, and technology solutions to accelerate and heighten the impact. As a small business, we are able to implement novel and innovative approaches using highly participatory approaches to mobilize the community, civil society, and government energy in defining and owning solutions, and promoting inclusive development that benefits all groups.

Panagora Group seeks a finance and administration (F&A) assistant for its USAID/Philippines, Pacific Islands, and Mongolia Monitoring, Evaluation, and Learning Activity (PIMMELA). This is a long-term full-time position, expected to start in February 2024. The position reports to the Director of Finance and Administration.

Duties and Responsibilities

Accounting

  • Maintain accurate and up-to-date financial records and books of accounts.
  • Receive and process invoices, check the accuracy and completeness of all payments to vendors and consultants, and ensure proper supporting documentation per Panagora's and USAID's procedures.
  • Reconcile bank statements and other financial documents in coordination with home office staff as part of a month-end closing process.
  • Maintain physical and digital files of payment as well as supporting documents.
  • Maintain organized and well-documented financial records for auditing and reporting purposes.
  • Ensure compliance with accounting standards and regulations.
Payroll Management
  • Review payroll company processing of employees' salary, including salary computation, mandatory deductions, taxes and company's monthly social security contributions for accuracy and compliance with local laws and regulations.
  • Keep abreast of changes in tax regulations and ensure compliance.
  • Reconcile monthly employee benefit reports.
  • Keep employee database updated.
  • Track staff vacation and sick leave balances.
  • Maintaining current standing with all mandated tax liabilities and organizational registration.
Administrative Support
  • Serve as the primary administrative point of contact for Panagora project staff
  • Liaise with the Director of Finance & Administration and Panagora staff.
  • Support domestic travel arrangements for Panagora project staff.
  • Establish and maintain hard- and soft-copy project files and keep records in compliance with USAID's regulations and Panagora's procedure.
  • Establish internal administrative and reporting systems, in coordination with the Director of Finance and Administration and Panagora home office, and effectively handle administrative problems and inquiries as appropriate.
  • Other duties as assigned by the Director of Finance and Administration.
Requirements
  • Bachelor's degree in accounting or related field.
  • Two (2) to five (5) years of experience as an F&A assistant, including payroll support.
  • Solid accounting knowledge for the liquidation of payroll in accordance with the Philippines' legislation and labor laws.
  • Knowledge of tax laws.
  • Knowledge of membership procedures and others related to social security.
  • Experience with office and administrative management.
  • Proficient in MS Word, Excel, and Google spreadsheets.
  • USAID experience is an advantage.
  • Excellent oral and written communication skills
  • Fluency in written and spoken English.
  • Open to Filipino nationals only.
To Apply

Please fill out the online application. Please include a cover letter and resume. Applications without a cover letter will not be considered.

No telephone inquiries, please. Finalists will be contacted. Only applicants who include the required application components will be considered.

Panagora Group is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Panagora Group is an Equal Opportunity Employer and does not discriminate on the basis of race or ethnicity, religion, sex, national origin, age, veteran disability or genetic information or any other reason prohibited by law in employment.

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