Finance Representative

2 weeks ago

Manila, National Capital Region, Philippines William Hill PLC Full time

Finance Representative - Accounts Payable

Generic description: Validate and verify the details of each supplier transactions for payment; obtain authorizations before recommending the documents for payment

Specific Tasks:

  • All processes handled by the team to ensure accuracy and compliance based on the standard process set. Which currently includes but is not limited to the following process:
  • Processing of affiliates commission, media and invoicing payments
  • Ensure that all transactions are supported by pertinent documents, accurate computation and payments are made timely and accordingly
  • Uploading Wire Transfer transaction to bank system or prepare cheques, prepare all uploading online/e-crediting and envoy payments and send or get the approval of the signatories or approvers
  • Downloading of swift copy (proof of payments) and sending it to respective suppliers
  • Uploading of Payment confirmation to company platform (servicenow or cash management system)
  • Pro-active inquire from respective parties on the any payment concerns

RECONCILIATION PROCESS HANDLED

Percent of time spent in this area: 30%

Reconciliation and reporting of assigned bank accounts

Your role

Generic description: Validate and verify the details of each supplier transactions for payment; obtain authorizations before recommending the documents for payment

Specific Tasks:

  • All processes handled by the team to ensure accuracy and compliance based on the standard process set. Which currently includes but is not limited to the following process:
  • Processing of affiliates commission, media and invoicing payments
  • Ensure that all transactions are supported by pertinent documents, accurate computation and payments are made timely and accordingly
  • Uploading Wire Transfer transaction to bank system or prepare cheques, prepare all uploading online/e-crediting and envoy payments and send or get the approval of the signatories or approvers
  • Downloading of swift copy (proof of payments) and sending it to respective suppliers
  • Uploading of Payment confirmation to company platform (servicenow or cash management system)
  • Pro-active inquire from respective parties on the any payment concerns

RECONCILIATION PROCESS HANDLED

Percent of time spent in this area: 30%

Reconciliation and reporting of assigned bank accounts

Generic description: Reconciliation of bank, GL accounts and any corresponding platforms that is being used by the company. Report and raise outstanding balances or issues to concerned teams.

Specific Tasks:

Perform the following processes sure accuracy and compliance based on the standard process set. Which currently includes but is not limited to the following process:

DAILY:

  • Monitoring and uploading of bank balance per PM's(per currency)
  • Working on reconciliations of Unknown transactions (per PM's) which includes old cases as well as sending of processed unknowns to inform team's counterpart.
  • Identify transactions that needs to be adjusted and to ensure that all payments are properly accounted.
  • Handle adjustments related to the reconciling items from different source of data that the company use (i.e Openbet, Accurate, JDE, Playtech)
  • Responsible for the informing the affected parties on any reconciling items
  • Ensure that the monitoring summary are continuously updated
  • Responsible for processing of Deposit Count Report and sending the report to Risk Management.
  • Send or email bank details, swift copies and any information or document required by the stakeholders but bound within the bounds of certain law and company policy or requirements
  • Validation of control list and payment database

WEEKLY:

  • Process weekly bank reconciliation at Accurate as per account assigned to Manila.
  • Review gross winnings transfer using the company platform (i.e.Openbet) and providing information to the stakeholders
  • Responsible for funding bank accounts assigned to Manila
  • Responsible for settlement of accounts in the platform (i.e. Openbet and Playtech) used by the company
  • Review the chargeback ratio report sent by Risk Team if matched to controlling file.
  • Responsible for providing resolution(s) in floating transactions at Accurate by sending inquiries to external parties such as banks and merchants.
  • Process IPoker Weekly Reconciliation as for payment to Playtech

DAILY:

  • Monitoring and uploading of bank balance per PM's(per currency)
  • Working on reconciliations of Unknown transactions (per PM's) which includes old cases as well as sending of processed unknowns to inform team's counterpart.
  • Identify transactions that needs to be adjusted and to ensure that all payments are properly accounted.
  • Handle adjustments related to the reconciling items from different source of data that the company use (i.e Openbet, Accurate, JDE, Playtech)
  • Responsible for the informing the affected parties on any reconciling items
  • Ensure that the monitoring summary are continuously updated
  • Responsible for processing of Deposit Count Report and sending the report to Risk Management.
  • Send or email bank details, swift copies and any information or document required by the stakeholders but bound within the bounds of certain law and company policy or requirements
  • Validation of control list and payment database

WEEKLY:

  • Process weekly bank reconciliation at Accurate as per account assigned to Manila.
  • Review gross winnings transfer using the company platform (i.e.Openbet) and providing information to the stakeholders
  • Responsible for funding bank accounts assigned to Manila
  • Responsible for settlement of accounts in the platform (i.e. Openbet and Playtech) used by the company
  • Review the chargeback ratio report sent by Risk Team if matched to controlling file.
  • Responsible for providing resolution(s) in floating transactions at Accurate by sending inquiries to external parties such as banks and merchants.
  • Process IPoker Weekly Reconciliation as for payment to Playtech
MONTHLY
  • Submission of Bank Statements to Leeds' team and certification in Accurate
  • Updates Year – End Report of Chargeback Ratio.
  • Review the chargeback ratio report sent by Risk Team if matched to controlling file including the locked balances.
  • Settlement of cashflow each period end.
  • Review and make settlement external progressive jackpot account.
  • Prepares Monthly Correction as for processing by Payment's team.
  • Prepares operators' list as for processing by Payment's team. Updates Year – End Report of Unknowns

Reconciliation and reporting of assigned accounts

Generic description: Creation of journal entries, invoices or any general accounting process as required by the UK Online and International Finance teams. These are based on the data as known or advised by the corresponding stakeholders

Specific Tasks:

  • Performthe following processes sure accuracy and compliance based on the standard process set. Which currently includes but is not limited to the following process:
  • Preparation of accruals as required
  • Validate and process payment request for monthly intercompany charges.
  • Preparation of the schedule of assigned balance sheet
  • Sending of Affiliate Payments Report or Lifetime Report
  • Ensure that the coding or entries are properly placed in the journal entries assigned
  • Checking of post flash report sent by Gib Finance and preparation of journal entry to be posted in JDE
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