Accounts Payable Specialist

2 weeks ago

Quezon City, National Capital Region, Philippines Intelassist Full time

Work Setup: Hybrid Set Up (Onsite onboarding for four weeks, then transitioning to a work-from-home setup)Work Schedule: Central time zone

Job Highlights:

  • Competitive Salary
  • Non-taxable Allowance
  • HMO Coverage after a month
  • Mentoring and development programs for career growth opportunities
  • Employee engagement activities
  • "Family-oriented" culture
  • Fixed Weekends Off

Job Summary:

Utilizing their strong accounting skills and passion for numbers, our Accounts Payable Specialist will process transactions with speed, efficiency, and accuracy to ensure vendors are paid, and expense reports are processed in a timely manner. Demonstrating both a strong sense of ownership and good business sense, the Accounts Payable Specialist will, research and respond to inquiries from vendors and internal team members, process authorized payments, and perform assigned tasks associated with the accounts payable role.

Duties and Responsibilities:

  • Participate in the Month, Quarter, and Annual Close Process
  • Data cleanup and maintenance of our ERP system, including client/vendor information, contracts, and projects
  • Engage with Clients, Vendors, and Partners regarding account inquiries
  • Partner with finance team to assist with billing, purchasing, collections, commissions, and accounts payable as needed.
  • Assist with internal audits and complete special projects as assigned

Day in the Life of our Accounts Payable Specialist:

  • Reconcile vendor statements and ensure timely payment of vendor invoices
  • Manage and reconcile corporate card accounts
  • Research and respond to inquires from vendors and internal team members
  • Review and process expense reports
  • Research invoice data ensuring credits are applied where applicable
  • Check-run processing
  • Produce annual vendor 1099's and other tax-related filings, as required
  • Maintain computerized and manual files
  • Further refine and improve the AP process by suggesting and implementing operational improvements
  • Run reports to identify variances; research and assist team in resolving discrepancies
  • Engage with Finance Team, as needed, to support functions within the department
  • Participate in team meetings, attend weekly one-on-one meeting with manager
  • Exercise discretion and independent judgement with respect to matters of importance while carrying out the essential duties of the administrative role which support the management and operations of the organization

Job Requirements:

  • Minimum of 3 years of full cycle Accounts Payable experience required
  • Bachelor's Degree in Accounting preferred, but not required
  • Excellent written and verbal communication skills
  • Experience handling US clients is a must.
  • Demonstrated ability to perform mathematical calculations related to accounts payable responsibilities
  • Ability to work with little to no supervision, using common sense and solid job knowledge to determine the most effective action with regards to accounts payable issues and activity
  • Demonstrated proficiency with software applications
    • Intermediate to advanced Excel skills
    • Working knowledge of MS Office and Outlook
  • Experience with ERP/Accounting software-NetSuite preferred

Aptitude:

  • Ability to handle shifting priorities and balance multiple projects independently
  • Willingness to show initiative and display ownership of work
  • Highly detail oriented with an aptitude for problem solving using sound judgement
  • Collaborates well with others to achieve overall organizational objectives
  • Demonstrated aptitude for exercising discretion and independent judgement

WHY INTELASSIST?
We grow together. We value your effort. We aim to empower you.


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