Crewing Assistant

4 months ago

Metro Manila, Philippines OSM SHIP MANAGEMENT PTE. LTD. Full time

Key Responsibilities:

Crew Documentation

Update eCrew based on personal information and other necessary requirements.Endorsement of new documents submitted by the crew to Crewing Support for scanning and uploading in ecrew2Ensure the ecrew2 data quality is maintained.Updating the team regarding the document statusProvide complete competence matrix overview to Crewing Officer/Crewing Manager as applicable prior departure of the seafarer

Processing of Flag State Requirements

Request/ Prepare Flag State requirements of seafarers (e.g. NIS, IOM, Swedish mustering, CRA’s endorsement etc.) to Flag State Team.

Training Coordination

Request booking of seafarers to Training Department for trainings in accordance to competence matrix

Crew Coordination

Ensure all documents are complete, valid, and verified prior departure of seafarersPrepare POEA contract and ensure POEA Worker’s Information Sheet and pertinent information are valid and correct before submitting contracts to Processing DepartmentAssist seafarers in upgrading and renewal of their documents (MARINA, NBI, medical etc.)Coordinate with Visa & Travel provider regarding requirements needed for seafarer’s visa applicationMonitor flight and request transportation bookings as required and keep seafarers updated regarding schedulePrepare Breakdown of Wages and Allotment Summary of Seafarers Order working gears and issue to seafarers before departure as required by CustomerDispatch seafarers according to schedule and ensure all joining crew requirements are given to the crew (1. Letter of Guarantee (LOG) 2. OK to Board (If VISA is not needed or VISA on arrival) 3. Joining instruction)Coordinate with OSM Cebu for documentation and processing of seafarers reporting in Cebu.Perform other task as delegated by the Senior/Crewing Manager and Vice President, PH Crewing Operations

Who we are looking for

Experience in processing crew documentation (an advantage)At least a graduate of any bachelor’s degreeAbility to communicate effectively at all levelsStrong negotiation skillsResult oriented, hardworking and a team playerHas an eye for detailsCustomer-oriented

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