Finance Admin Clerk

4 weeks ago


Metro Manila, Philippines G.E. Antonino Inc. Full time

Legal Admin

> Day to Day

Assist Corp Sec in preparation of SEC and BIR reports such as GIS, Lessee Information, etc.Initiate and ensure follow-up to/ from the Corporate Secretary all actions, deadlines and activities needed for the Securities Exchange Commission.

> Weekly/Monthly

Follow-up to an external legal team hired for any open or pending legal cases.Reporting to the Chairman on accomplishments of the external legal team and status.Provide summary status report of legal cases to Chairman for discussion at monthly board meeting.

> Annual

Initiate or follow-up as needed annual reporting of all companies to SEC, GIS and other legal documents government required.Making sure that all Government Permits are submitted one (1) Week before Submission Deadlines.Double check compliance of PIU permits for GEA Building, i.e. Fire, DENR if applicable, etc.  (This is not facilitation  but making surethat all permits are up to date and we have a duplicate copy in FIU in case of PIU turnover or issue.)

Finance Admin

> Day to Day

Petty Cash Encoder (knows how to analyze transactions for easy encoding)Payroll preparation (knows how to navigate payroll system)Clerical assistance to Finance and Legal Unit (monthly encoding of Alphalist/VAT relief)Maintain a calendar of deadlines – City Hall, BIR, SEC and other reports.Reminds and keeps the team informed about the deadlines.

 

File Management

File Directory (Compactor, FLU Metal Cabinet)Scanning and Naming of Finance and Legal Unit Documents (shredding of old files)Monitoring as to the completeness of hard copy files (0-10 years of documents)Other tasks as needed and required to complete and properly accomplish the department and specific job responsibilities and duties.

 


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