Crewing Assistant

3 weeks ago

Metro Manila, Philippines PB MARITIME PERSONNEL INC. Full time

Responsibilities

Provide necessary assistance to the Crewing Department in all activities required to satisfy the requirements of Pacific Basin ships particularly for their Crew;Works under the direct supervision of Assistant Personnel Manager/Crewing Supervisor;File and preparation of all documents and certificates as per checklist for lined-up seafarers;Contact seafarers on vacation for possible line-up;Endorse and monitor medical results with the company Pre-Employment Medical Examination clinic three days after medical examination;Prepare contracts and Check information sheets of seafarers before endorsing on to Liaison Officer for processing;Monitor/Check Australian Maritime Crew Visas.;Prepare/Monitor the processing and release of POEA employment contracts;Ensure transit visa of joining crew if required;Ensure the status of flag states licenses, certificates and other documents as required for joining seafarers;Arrange flights for joining/off signing crew members;Prepare pre-joining guarantee letter, appointment letter, rebate letter (as required by the airlines) and guidelines for passing through NAIA;Coordinate and monitor the E-receipt of seafarers;Ensure that flight details are emailed to Master, Agent and Principal promptly;Coordinate with Training & Stores Asst. on the issuance of uniforms and working gear and In-house training;Update 201 files of seafarers and ensure they are kept secure;Maintain and file the dispatch check list into dividable seafarers file;Initiate actions to prevent the occurrence of non-conformities and recording of problems in all crew related matters;Checking of contracts prior processing;Checking of joining crew fares claim for those residing in provinces;Checking of pre joining letters, i.e. Letter to Master, Appointment Letter and Guarantee Letter;Act as the back-up for the License Officer with the following duties:
-  Updating address & Contact number of Crew;
-  Encoding new crew to DNV-GL;
-  Applying Maritime Crew Visa;
-  Encoding Appraisal for Ratings;
-  Applying HK Flag Licenses;
-  Updating HK Applications Status and Uploading HK License to docushare;
-  Updating for encoding new documents of crew to DNV-GL;
-  Make sea service requested by crew;
-  Character Check for New crew;
-  Type CV of applicants as required;
-  Scanning Documents of new crew/ex-crew;
-  Performs any other lawful orders directed by the management; andAny other duties consistent with the nature of your position as directed from time to time by your superiors..

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