Gallery Manager: Exhibitions and Inventory

3 weeks ago


Metro Manila, Philippines Silverlens Galleries Full time

The Gallery Manager for Exhibitions and Inventory manages and coordinates all aspects of the exhibition building and is responsible for the gallery’s inventory for exhibitions, art fairs, and all other consignments. He/she will also be the artist liaison for a select group of artists and will oversee a team of 4-6 persons at any given time, including assistants and art handlers.

 

EXHIBITIONS COORDINATION

1. Exhibition coordination with Directors 

  • Prepare schedules and make sure deadlines are met by artists 
  • Studio visits, artwork pick up from the studio 
  • Coordinate installation and de-installation of exhibits with art handlers

    2. Gallery preparation with Director 

    • Implement exhibition design including framing/pedestals, wall texts, room lists, price lists, preparing library materials
    • Check website/catalog for complete content and on-time publishing

      3. Related gallery events production and coordination with Media Manager

      4. Art Fairs

      • Actively communicate deadlines to both colleagues/teams as well as fair staff/organizers 
      • Oversee coordination of art fair-related construction and space planning. 
      • Instruct the gallery assistants/purchasing officer to prepare lists of equipment and place orders for all art fair-related materials.

         

        DOCUMENTS/REPORTS AND INVENTORY UPDATE

        1. Responsible for the upkeep of the gallery's collections management database (physical inventory & GM database) 
        2. Identify works from the gallery collection that are in need of conservation 
        3. Prepare and maintain contracts/consignment agreements for all fairs, temporary, permanent, and traveling exhibitions. 
        4. Prepare exhibition reports for approval of the director and submission to artists

           

          ARTIST LIAISON

          1. Coordinate artist needs, including studio and logistics 

          2. Request art on consignment from artists for backroom 

          3. Monitor artist updates calendar 

          4. Monitor consignments and renew/return schedule with Logistics assistant

          • Artist consignments
          • Collaborating galleries and institutions consignments

             

            Others

            • Supervise art handlers, and maintain safe art handling protocols. 
            • Meet and greet visitors, as needed

              Requirements:

              • Bachelor's degree in art history, arts management, or a related field 
              • At least 2 years of experience in a similar role within an art gallery or museum
              • Excellent organizational, communication, and interpersonal skills
              • Strong attention to detail and ability to work well under pressure 
              • Ability to manage multiple projects simultaneously and meet deadlines 
              • Proficiency in Artlogic or similar collections management software, Microsoft Office Suite, Excel, Adobe
              • Knowledge of art conservation and art handling practices 
              • Familiarity with exhibition coordination and related equipment/materials
              • A passion for the arts and a willingness to stay up-to-date on industry trends and developments.

                 

                 



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