![Hexagon Group of Companies](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant
2 weeks ago
MAIN PURPOSE OF THE JOB
Provide necessary operations assistance to the Operations Manager - Property and/or Building Manager and to the tenants.Monitor concerns, complaints and requests from tenants and assist in liaising with tenants to ensure their continued satisfaction.Facilitates the processing of accounts payable, releasing of the Statement of Accounts and creates a weekly report.Maintains proper stock levels of office and common area supplies of assigned property.Attend and supervise all building operations, including the use of public thoroughfares, common areas, access control, security procedures, cleaning, building maintenance, lift usage, tenant conditions and parking arrangements.DUTIES & RESPONSIBILITIES
Responsible for the regular timekeeping of the subcontracted manpower services.Regularly conduct inventory of office and common area supplies in the Property Management Office. Summarizes, handling and custody of the operational/petty cash fund. Responsible for the custody of data and documents and filing of administration files. Maintains and organizes documents and communications, databases; researches, gathers and analyzes data; monitors transmittal of documents released by the Property Management.Canvass of materials needed by the Property Management Office for administration expenses.Conduct site walkthrough inspection and safety audit/inspection upon instruction of Operations Manager - Property and/or Building Manager to ensure that required standards of presentation, repairs and operation are being maintained and will ensure all sections of the overall property are visited on a daily basis.Assist with the production and implementation of all emergency procedures at the property including over viewing, evacuation and fire drills.Arrange repairs and maintenance as instructed by the Operations Manager - Property and/or Building Manager relating to building finishes and operational services and to convey the same to the services department.Ensure, as deemed necessary, tenancy fit-out plans and specifications are submitted to the appropriate consultancy team for vetting and follow through to approval.To monitor, as deemed necessary, tenancy fit-out works and to supervise physical occupation by the tenants including the administering of building works conditions which are to be agreed prior to commencement.Monitors tenant occupancy updates, move-in and move-out processes. Assist in the processing of application and renewal of permits and licenses necessary for the operations of the property.Regularly check the collection of pay parking and generate monthly parking summary sales to the Finance and Accounting Department.Perform related duties and tasks as directed by the Operations Manager - Property and/or Building ManagerMINIMUM QUALIFICATIONS
Graduate of a Bachelor's Degree (BA/BS) in Engineering, Building Technology, Property Management, Real Estate, Office/Business Administration or related fieldAt least six (6) months to one (1) year relevant work experience in Property Management industry preferably in a High Rise Building or Commercial/Office Building.Fresh graduate are welcome to applyFamiliarity with Property Management OperationsBasic accounting skills and cash managementWilling to travel
-
Administrative Assistant
7 days ago
Metro Manila, Philippines OSP Esco International Inc. Full timesupports an administrative professional to help them stay organized and completes tasks that allow executives to focus on more advanced responsibilities. Administrative assistant duties include organizing meetings for administrators and composing documents.
-
Administrative Assistant
3 days ago
Metro Manila, Philippines BFS, Inc. Full timeJOB SUMMARY:Responsible for providing administrative and clerical assistance in order to ensure effective and efficient operations. RESPONSIBILITIES:Provides administrative support to ensure that the department’s operations are maintained in an effective, up-to-date and accurate manner.Provides support on the appointments, schedules and travel plans of...
-
Administrative Assistant
2 weeks ago
Metro Manila, Philippines Asia Pacific Technology Educational Foundation, Inc. Full timeJob Description: Perform a wide range of administrative and office support activities for the department to facilitate the efficient operation of the organization. Duties and Responsibilities: Implements policies and procedures pertaining to requests for student records, registration enrollment, application for leave of absence, transfer, grade...
-
Administrative Assistant
2 weeks ago
Metro Manila, Philippines Diversify Offshore Staffing Solutions Full timeThe Admin Assistant will be providing the clients, both internal and external, level one support whilst undertaking a varied range of administration and other tasks. RESPONSIBILITIESManaging electronic filing of documentsManagement of the customer care inbox – dispersing emails to different designated departments to answer enquiriesUtilizing different...
-
Administrative Assistant
7 days ago
Metro Manila, Philippines TE Connectivity Full timeResponsibilities:Manage and respond to emails and callsOrganize and participate in meetings to assists with agenda, content preparation and readinessCoordinate with different offices locals for face to face meetings logistics preparation when neededManage leaders’ calendar (schedule meetings and appointments)Create and manage distribution listsSupport on...
-
Administrative Assistant
7 days ago
Metro Manila, Philippines TCM Tsakos Maritime Philippines, Inc. Full timeURGENT HIRING!Any Bachelor Course are welcome to apply!!The list of dedicated tasks are:· Reporting to management and executing instructions· Assisting Quality/HR/Admin Manager for the following· Solicits guidelines from the Manager to address matters that requires urgent action· Coordinates arrangement including itineraries of important company guests·...
-
Administrative Assistant
3 weeks ago
Metro Manila, Philippines SVT Meditech Corporation Full timeAdministrative AssistantResponsible in providing support in service orders, warranty claims, case monitoring and closure, and other engineering support activities. Minimum Qualifications:• Candidate must possess at least a bachelor’s degree in Business Administration Management, Logistic Management or equivalent.• With at least one (1) years...
-
Administrative Assistant
10 hours ago
Metro Manila, Philippines X-VAPE TECH INC. Full timeJob Description:Managed and coordinated calendars for executives or departments, ensuring efficient scheduling of meetings and eventsOrganized and maintained both digital and physical files, ensuring data confidentialityHandled basic office duties, such as answering phones, greeting visitors, and managing office supplies inventoryAssisted in preparing...
-
Administrative Assistant
1 week ago
Metro Manila, Philippines AIA Philippines Full timeJob Description SummaryResponsible for providing administrative support to the Territory Sales Head (TSH) and his/her Bancassurance Division Managers (BDMs) Roles and Responsibilities:Generate daily, weekly and monthly reports as required by the TSH and the BDMsMaintain files, records, calendars and diariesAssist the TSH and BDMs in the...
-
Centralized Administrative Assistant
2 weeks ago
Metro Manila, Philippines Alamano Management and Consultancy, Inc. Full timeJob Advertisement: Centralized Administrative AssistantCompany Name: Alamano Management and Consultancy, IncLocation: Rufino Tower, Makati, Metro Manila, PhilippinesJob Type: Full-time, OnsiteWork Schedule: Dayshift (6am-3pm, Mondays to Fridays) Qualifications:College Graduates: Fresh graduates are preferred, but all college graduates are encouraged to...
-
Administrative Assistant
2 weeks ago
Metro Manila, Philippines Rockwell Land Corporation Full timeResponsibilities:Perform various clerical and administrative duties, including organizing and managing files, handling correspondence, and providing general support to the team.Assist in scheduling and coordinating appointments, meetings, and events.Handle incoming calls and correspondence in a professional and courteous manner.Maintain and update office...
-
Assistant in Administration and Office Support
3 weeks ago
Metro Manila, Philippines Private Advertiser Full timeWe are seeking a highly organized and motivated individual to join our team as an Assistant in Administration and Office Support. In this role, you will be responsible for providing administrative assistance to ensure the smooth and efficient operation of our office. Your main duties will include answering phone calls, responding to e-mails, filing...
-
Administrative Assistant
3 days ago
Metro Manila, Philippines Go Remote Staff Pty Ltd Full timeWe are currently seeking a dedicated Administrative Assistant to join our dynamic team on a full-time basis. This opportunity offers a permanent remote setup under an Independent Contract and will work with one of our esteemed Australian client in the Construction Industry.As an Administrative Assistant, you will play a crucial role in supporting our...
-
Administrative Assistant
10 hours ago
Metro Manila, Philippines Security Bank Corporation Full timeAbout the RoleAs an Administrative Assistant, you are responsible in providing Backoffice support (communication and customer preparation) to the Collections Division, closely following directions of the Administrative Team Leader. You will manage collections teams’ requests, handle administrative tasks and to deploy the collections communications tools...
-
Administrative Assistant
1 month ago
Metro Manila / NCR, Philippines TechTiera Corporation Full time'Administrative Assistant provides efficient support to the Department and the company. With thorough understanding of clerical and secretarial principles. Duties include general clerical, making travel arrangements, and maintaining appropriate filing systems.Key Tasks:Proper etiquette in handling phone calls. Courteously responds to emails, and relays...
-
Administrative Assistant
1 week ago
Metro Manila, Philippines ACSTREAM MANAGEMENT INC. Full timeResponsibilities:1. Documentation Management: - Organize and maintain both physical and electronic filing systems for documents, records, and correspondence. - Develop and implement efficient document control procedures to ensure accuracy, completeness, and confidentiality. - Coordinate the creation, distribution, and retrieval of various...
-
Administrative Assistance
5 days ago
Manila, Philippines Best Resources PH Full timeCompany Profile: Best Reliable Resources PH offers legitimate job opportunities for professionals in the sales industry with a passion for promoting skincare products. Our company is currently in partnership with major malls, fashion brands, footwear companies, and top-of-the-line beauty product distributors nationwide. Best Reliable Resources PH is...
-
Administrative Assistant
6 days ago
Manila, National Capital Region, Philippines OSP Esco International Inc. Full timesupports an administrative professional to help them stay organized and completes tasks that allow executives to focus on more advanced responsibilities. Administrative assistant duties include organizing meetings for administrators and composing documents.
-
Administrative Assistant
3 days ago
Manila, National Capital Region, Philippines Go Remote Staff Pty Ltd Full timeWe are currently seeking a dedicated Administrative Assistant to join our dynamic team on a full-time basis. This opportunity offers a permanent remote setup under an Independent Contract and will work with one of our esteemed Australian client in the Construction Industry.As an Administrative Assistant, you will play a crucial role in supporting our...
-
Administrative Assistant
2 weeks ago
Metro Manila, Philippines SHARP (Phils.) Corporation Full timeResponsible in providing variety of clerical and administrative support including researching issues, encoding, compiling data and preparing reports. Qualifications:Business course graduate or any four(4) year course;Proficient in the operation of Microsoft Office i.e. MS Word, MS Excel and MS Powerpoint;With good oral and written communication skillsGoal...