Administration Officer | WFH
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Job Description
Key Responsibilities
- Publish, upload, scan, and accurately label project photos and documentation.
- Maintain digital filing systems and ensure company and job profile records are organized and up to date.
- Update and maintain project trackers, databases, and reporting tools.
- Prepare and distribute bulk email communications to strata managers and stakeholders as required.
- Match completed quotations with corresponding project photos and documentation for processing.
- Maintain and organize Dropbox folders and project records.
- Duplicate and prepare documentation for pricing and quotation purposes, including document snipping and formatting.
- Conduct data mining, data collection, and information verification activities.
- Provide administrative support to the Office Manager to assist with operational workloads.
- Support the CEO, Business Manager, Business Development Advisor, and Directors with administrative tasks and special projects as required.
- Ensure data integrity, confidentiality, and compliance with company processes. Qualifications and Requirements Preferred (Nice-to-Have)
- Experience working with Dropbox or similar cloud-based document management systems.
- Experience within property, strata, construction, professional services, or project-based environments.
- Exposure to CRM systems, project tracking software, or database management.
- Experience supporting senior leaders and executives. Perks and Benefits
- Become part of the Employee Share Units program
- Cloudstaff Dream Points
- To be used for bidding on useful items like appliances, kitchenettes, etc.
- Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
- Endless opportunities for career advancement
- Flexible leave credits which may be used for vacation, emergency and sick leaves
- In-house psychiatrist available to support employees' well-being
- International career growth and connections
- Mental Wellness Employee Assistance program through Lifeworks
- Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
- Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled
- Superb and exciting Mid-Year Parties – with items to give away and cash prizes
- Unlimited cash incentives for hired referrals
- We set you up for success with a company-provided PC/Laptop and fiber internet connection
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