Executive Assistant
4 days ago
Caloocan, Metro Manila, Philippines
Frabelle Corporation
Full-time
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Key responsibilities
Acting as the point of contact among executives, employees, clients, and other external partners Managing information flow in a timely and accurate manner Managing executives’ calendars and setting up meetings Preparing financial statements, reports, memos, invoices, letters, and other documents. Answering phone calls and routing calls to the correct person, or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos and submissions, and distributing them as needed. Making travel arrangements for executives. Experience as a virtual assistant. Opening, sorting, and distributing incoming faxes, emails, and other correspondence. Provide general administrative support. Job Qualifications Bachelor’s degree in any Business course Excellent written and verbal communication skills. Proven experience as an Executive Assistant, Administrative Assistant, or similar support role. Experience in managing schedules, travel arrangements, and confidential documents. Exposure to working with senior executives or top management. Skilled in MS Office (Word, Excel, PowerPoint, Outlook), Google Workspace, and other productivity/project management tools (e.g., Trello, Asana, Slack). Ability to anticipate needs, act proactively, and make sound decisions under pressure. Accuracy in scheduling, documentation, and correspondence