Administrative Assistant

9 hours ago

Central Visayas, Philippines Count On That LLC Full-time

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Position Overview We are seeking an organized and dependable Administrative Assistant to support daily operations and help our team stay productive. The ideal candidate communicates clearly, pays close attention to detail, and can manage multiple priorities while handling confidential information with discretion.

Key Responsibilities
• Manage calendars, schedule meetings, and coordinate appointments.
• Monitor and respond to emails, phone calls, and routine inquiries professionally.
• Prepare, format, and proofread documents, reports, presentations, and correspondence.
• Maintain accurate records, databases, and electronic filing systems.
• Perform data entry and review information for accuracy and completeness.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Coordinate travel arrangements, team activities, and other administrative logistics.
• Track office supplies and coordinate purchases as needed.
• Assist with collecting documents, tracking deadlines, and following up with clients or team members.
• Support employee onboarding/offboarding and other administrative processes.
• Handle sensitive company, employee, and client information with confidentiality.
• Complete other administrative duties assigned by management. Qualifications
• Previous experience in an administrative, office support, or similar role is preferred.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational and time management skills.
• Strong attention to detail and commitment to accuracy.
• Ability to prioritize tasks, meet deadlines, and work independently.
• Professional judgment and discretion when handling confidential information.
• Knows how to create AI Bots to manage repetitive tasks.
• Willingness to learn new tools and adapt to changing priorities. Preferred Qualifications
• Experience supporting a professional services or accounting firm.
• Familiarity with scheduling, document management, and task management software.
• Experience communicating with clients and coordinating work across teams. What We Are Looking For We are looking for a reliable, organized, and motivated individual with strong communication skills and a professional attitude. The ideal candidate is detail-oriented, able to manage multiple tasks, and comfortable working both independently and as part of a team. A willingness to learn, take initiative, and maintain confidentiality is essential.

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