Technical Admin Assistant

2 days ago

Pasig, Philippines Robinsons Land Full-time

JOB SUMMARY The Technical Admin Assistant provides technical, analytical, project coordination, documentation, and administrative support to the Corporate Energy Department. The role assists the Corporate Energy Head and Energy Managers in the implementation, monitoring, reporting, and administration of energy management, energy contracting, renewable energy, sustainability, compliance, and development-related initiatives across Robinsons Land Corporation's portfolio.

The position ensures accurate data management timely reporting, effective document control, project coordination, and stakeholder support to enable the successful execution of departmental objectives and corporate energy programs.

Responsibilities & Measures: 1. Energy Supply and Contract Management Support
Provide administrative, documentation, analytical, and coordination support for energy procurement activities, electricity supply contracts, renewable energy agreements, supplier engagements, and contract administration requirements.
Measures:
* Timeliness of contract documentation and monitoring reports
* Accuracy of energy procurement data and records
* Contract database maintenance
* Supplier performance monitoring support

2. Energy Management and Operational Efficiency Support
Assist in the collection, consolidation, validation, and reporting of energy consumption and utility information to support energy management programs and performance monitoring activities.
Measures:
* Accuracy of energy consumption data
* Timeliness of monthly reports and dashboards
* Completeness of data submission from properties
* Support for energy performance tracking

3. Construction Development and Energy Integration Support
Assist in coordinating design reviews, project documentation, technical submissions, commissioning activities, and monitoring requirements for development projects involving energy and sustainability initiatives.
Measures: * Timely coordination of project requirements
* Completeness of project documentation
* Monitoring of project action items
* Support for project handover and commissioning activities

4. Renewable Energy and Energy Transition Support
Provide project, documentation, and reporting support for renewable energy initiatives, including solar energy projects, renewable energy procurement programs, and clean energy investments.
Measures:
* Accuracy of renewable energy performance reports
* Timely project monitoring updates
* Documentation and database management
* Completion of project coordination requirements

5. Regulatory Compliance and Governance Support Assist in the preparation, consolidation, tracking, and filing of regulatory submissions, compliance reports, permits, and supporting documents required by government agencies and internal stakeholders. Measures: * Timeliness of regulatory submissions * Accuracy and completeness of compliance documentation * Regulatory records management * Audit support effectiveness

6. Sustainability and ESG Performance Support
Support the collection, validation, consolidation, and reporting of energy-related sustainability and ESG data required for corporate reporting and performance monitoring.
Measures: 
   * Accuracy of ESG and sustainability data
   * Timely submission of sustainability reports
   * Completeness of supporting documentation
   * Efficiency of data consolidation activities

7. Electric Mobility and Innovation Support
Provide administrative and project coordination support for EV charging initiatives, pilot projects, technology evaluations, and energy innovation programs.
Measures: 
   * Timely project coordination and monitoring
   * Accuracy of EV and innovation-related reports
   * Documentation and records management
   * Support for partnership and vendor engagements

8. Stakeholder Management and Departmental Support
Provide administrative, logistical, communication, and coordination support to internal and external stakeholders to ensure effective implementation of Corporate Energy initiatives.
Measures: 
   * Timeliness and quality of support services
   * Responsiveness to stakeholder requests
   * Accuracy of meeting records and communications
   * Achievement of departmental support objectives

JOB REQUIREMENTS:
*Bachelor's Degree in Business Administration, Engineering, Environmental Management, or related field. 

*With at least 2 years of administrative or project coordination experience