Office Clerk

Job Summary:

The Office Clerk provides centralized administrative and clerical support across various companies within the group. The role ensures smooth daily operations by managing documents, filing, encoding, and maintaining office records, as well as assisting departments in administrative requirements.

Duties and Responsibilities:

1. Document Encoding & Filing (Highlighted Core Responsibility)

• Encode, update, and maintain databases, spreadsheets, and reports with accuracy.
• Organize, sort, and file both physical and digital documents systematically.
• Ensure timely retrieval and submission of documents to relevant departments.
• Maintain an accurate filing system to prevent loss or misplacement of records.

2. Administrative Support

• Assist in preparing memos, letters, and basic office documentation.
• Handle routine clerical tasks such as photocopying, scanning, and printing.

3. Communication & Coordination

• Manage incoming and outgoing emails, calls, and inter-office communications.
• Coordinate with HR, Accounting, Operations, and other departments.

4. Office Operations

• Monitor inventory of office supplies and assist in replenishment.
• Maintain cleanliness and orderliness in admin and filing areas.

5. Support to Management

• Assist in company-wide administrative tasks, meetings, routing of documents, and special projects.
• Perform other related tasks assigned by the Admin Supervisor or Manager

Job Specifications:

Education:

➢ Senior High School Graduate or College Level/Graduate.

Qualifications:

➢ Experience:

• Minimum of 2–3 years of experience in clerical/administrative work.

➢ Skills:

• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong organizational skills, attention to detail, and accuracy.
• Good communication skills and ability to work with minimal supervision.
• Ability to support multiple companies under a group structure.

Job Type: Full-time

Pay: Php18, Php18,500.00 per month

Benefits:

• Pay raise

Work Location: In person