Executive Assistant
4 days ago
Position title:
Executive Assistant - Bioscience Background
Work Set-Up:
On-site/Hybrid | Shifting Schedule
Location:
Pasig City
Full-Time
Job Summary:
- Travel Management
- Research and book optimal travel routes balancing comfort, time efficiency and budget constraints. Coordination of flights, accommodations, ground transport, and preparation of expense report.
- Calendar and Task Coordination -
Managing of complex calendar across multiple organizations and time zones, scheduling of meetings, sending out reminders and maintaining a task list to follow up incomplete or pending items. - Communications and Correspondence -
Draft, format, proofread professional emails, and documents for executive review. In charge of responding to routine inquiries on behalf of executives when delegated. - Research and Intelligence Gathering -
Research, summarize scientific articles, market updates or deal-related materials. Compile competitive intelligence or briefings on biotech companies. - Personal and Family Support -
Assist in planning and coordinating personal errands while maintaining discretion and professionalism. - Documentation and Workflow -
Organize, manage digital files and cloud-based folders. Track important documentation for deals, meetings, and regulatory timelines.
Qualifications:
- Bachelor's Degree required; preference for backgrounds in life sciences (Biology, Chemistry, Biomedical Sciences, etc.)
- Minimum of 3 years experience in Executive or Virtual Assistant role, preferably supporting C-level Executives
- Curious, intellectually sharp, and capable of quickly grasping biotech/healthcare concepts
- Proficient in Google Workspace and MS Office Suite
- Strong organizational and time management skills
- Familiarity with video conferencing (Zoom, Teams), digital scheduling, and task management tools (e.g., Notion)
- Excellent Verbal and Written communications skills
- Discretion and Confidentiality
What to expect after submitting your application:
Kindly expect an Email coming from the recruitment team to discuss this role furthermore.
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