Contract Administration

2 days ago

Philippines Outsourced Staff Full time ₱1,200,000 - ₱2,400,000 per year
About the Company:
Our client is a construction company that has built beautiful homes since 2008. The directors along with the team stick by the same four values:
- Expertise - Care - Authenticity - Consistent professionalism
They design and build homes how you want it, on trend but unique. Focus on superior quality and comprehensive detailing to ensure a superb product upon completion. They strive to provide comprehensive detailing and highlight any unknowns or concerns. They provide advice on particular detailing to improve your every day experience whilst adding value to your home.
Job Responsibilities:
Contract Administraion:
Project Coordination - Collaborate with project managers, architects, engineers, and clients to clarify project requirements. - Provide cost forecasts and progress reports to stakeholders throughout the project lifecycle. - Recommend cost-saving measures and alternative solutions during pre-construction phases. - Use Slack to communicate effectively with team members, track updates, and streamline project discussions.
Administrative Support - Maintain accurate records of all estimates, quotes, and project correspondence. - Update and manage the company's CRM or project management software with bid and project data. - Prepare and organise documents, including contracts, purchase orders, and invoices. - Coordinate and schedule meetings with clients, suppliers, and team members. - Monitor and track deadlines for tenders, proposals, and project submissions.
Research and Analysis - Stay informed about industry trends, material costs, and construction methods. - Analyse completed projects to evaluate actual costs versus estimates, refining future practices. - Monitor market conditions and economic factors affecting construction costs.
Communication and Reporting - Respond promptly to client and supplier enquiries about estimates or bids. - Create and present comprehensive estimation reports to clients and management. - Coordinate bid submissions to ensure timely delivery and compliance with requirements. - Use Slack for quick communication, file sharing, and task management within the team.
Construction Estimation:
Estimation and Cost Analysis - Analyse project plans, blueprints, and specifications to prepare accurate cost estimates. - Calculate material, labour, and equipment costs for construction projects. - Conduct quantity take-offs to determine the required resources for a project. - Research and source competitive quotes from suppliers and subcontractors. - Prepare and submit detailed bid proposals and tender documents. - Assess and account for potential risks or uncertainties in project estimates. - Maintain and update cost databases and pricing libraries to ensure accuracy and currency.
Key Skills and Tools:
  • Ability to communicate with internal teams, external suppliers and contractors.
  • Managing and organising tasks throughout a construction project, from initiation to completion.
  • Proficiency in construction estimation software we use Cubit or similar (e.g.Bluebeam, PlanSwift, CostX).
  • Strong knowledge of Microsoft Office, particularly Excel, for data organisation and reporting.
  • Experience using Slack for team collaboration, communication, and project tracking.
  • Familiarity with CRM and project management tools (e.g., Procore, Buildertrend).
  • Excellent communication and organisational skills for multitasking and managing priorities.
  • 3+ years of experience in construction estimation.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

  • Sales & Contract Administrator

    2 weeks ago

    , , Philippines Cloudstaff Full time

    Overview We are seeking a highly organized and detail‑oriented Sales & Contract Administrator to support our sales process from contract issuance through to unconditional stage. This role requires strong administrative skills, the ability to thrive in a fast‑paced environment, and a willingness to work flexible hours including evenings and weekends....

  • FT Contract Administrator

    7 days ago

    , , Philippines Outsourced Quality Assured Services Pty Full time

    Seeking a detail-oriented and proactive Contracts Administrator to join our Legal team. This role is critical in managing the full lifecycle of contracts including client agreements, service provider contracts, vendor arrangements, and internal company agreements. The Contracts Administrator ensures compliance with internal policies, facilitates efficient...

  • Contracts Administration Assistant

    3 weeks ago

    , Metro Manila, Philippines Cloudstaff Full time

    Join to apply for the Contracts Administration Assistant role at Cloudstaff Direct message the job poster from Cloudstaff Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered! We are currently on the lookout for a Contracts Administration Assistant join our team at Cloudstaff, the #1...

  • Contract Administration Specialist

    2 days ago

    Philippines - Domain CoStar Group Full time ₱900,000 - ₱1,200,000 per year

    Contract Administration SpecialistJob DescriptionCompany OverviewCoStar Group (NASDAQ: CSGP) is a leading global provider of commercial and residential real estate information, analytics, and online marketplaces. Included in the S&P 500 Index and the NASDAQ 100, CoStar Group is on a mission to digitize the world's real estate, empowering all people to...

  • Contract Administration

    3 weeks ago

    , , Philippines Outsourced Staff Full time

    About the Company: Our client is a construction company that has built beautiful homes since 2008. The directors along with the team stick by the same four values: - Expertise - Care - Authenticity - Consistent professionalism They design and build homes how you want it, on trend but unique. Focus on superior quality and comprehensive detailing to ensure a...

  • Contracts Counsel

    2 days ago

    Philippines Advanced Energy Full time ₱60,000 - ₱120,000 per year

    Position Title: Contracts CounselAbout Advanced EnergyAdvanced Energy Industries, Inc. (NASDAQ: AEIS), enables design breakthroughs and drives growth for leading semiconductor and industrial customers. Our precision power and control technologies, along with our applications know-how, inspire close partnerships and innovation in thin-film and industrial...

  • Contracts Administrator

    2 days ago

    Robinsons Cyberscape Gamma by RL Commercial REIT, Inc. (RCR) Pasig, Ortigas Center, Pasig City, Philippines Satellite Office Full time ₱1,200,000 - ₱2,400,000 per year

    Position OutlineContribute value to the Group of companies through contract management and procurement support activities for goods/ services and works supplier contracts that maximise savings and minimise supply chain risks across an assigned portfolio of global addressable external spend.Key Accountabilities The following statements are intended to...

  • Contracts Manager

    3 weeks ago

    , , Philippines Michael Page Full time

    Leading and fast-growing infrastructure company Competitive salary and benefits About Our Client Our client is a fast-growing organization operating in the energy and infrastructure industry. Focused on sustainable growth and innovation, this company offers a collaborative and professional environment for its employees. Job Description Manage pre- and...

  • Equipment Contracts Management Associate

    1 week ago

    Philippines STAFFVIRTUAL (a brand of Virtoren Services, Inc.) Full time ₱144,000 - ₱600,000 per year

    Job Title: Contracts Coordinator IAbout the Client:Our client delivers a comprehensive, people-focused suite of technology solutions that cover IT, cybersecurity, printers, copiers, and managed print services. Their goal is to simplify business operations, improve efficiency, and support the demands of today's modern workplace. From one-time purchases to...

  • Jr. Contract Administrator | Pampanga | Night Shift | Day 1 HMO

    2 weeks ago

    , Pampanga, Philippines Emapta Full time

    Driving Contract Excellence from Start to Signature Find balance between a thriving career and your personal life in this exciting opportunity. Enjoy a supportive environment that values your time outside of work as much as the impact you make inside it. Perfect for detail‑oriented professionals in the construction industry. Job Description As a Jr....