Contract Administration

7 days ago

Philippines Outsourced Staff Full time ₱1,200,000 - ₱2,400,000 per year
About the Company:
Our client is a construction company that has built beautiful homes since 2008. The directors along with the team stick by the same four values:
- Expertise - Care - Authenticity - Consistent professionalism
They design and build homes how you want it, on trend but unique. Focus on superior quality and comprehensive detailing to ensure a superb product upon completion. They strive to provide comprehensive detailing and highlight any unknowns or concerns. They provide advice on particular detailing to improve your every day experience whilst adding value to your home.
Job Responsibilities:
Contract Administraion:
Project Coordination - Collaborate with project managers, architects, engineers, and clients to clarify project requirements. - Provide cost forecasts and progress reports to stakeholders throughout the project lifecycle. - Recommend cost-saving measures and alternative solutions during pre-construction phases. - Use Slack to communicate effectively with team members, track updates, and streamline project discussions.
Administrative Support - Maintain accurate records of all estimates, quotes, and project correspondence. - Update and manage the company's CRM or project management software with bid and project data. - Prepare and organise documents, including contracts, purchase orders, and invoices. - Coordinate and schedule meetings with clients, suppliers, and team members. - Monitor and track deadlines for tenders, proposals, and project submissions.
Research and Analysis - Stay informed about industry trends, material costs, and construction methods. - Analyse completed projects to evaluate actual costs versus estimates, refining future practices. - Monitor market conditions and economic factors affecting construction costs.
Communication and Reporting - Respond promptly to client and supplier enquiries about estimates or bids. - Create and present comprehensive estimation reports to clients and management. - Coordinate bid submissions to ensure timely delivery and compliance with requirements. - Use Slack for quick communication, file sharing, and task management within the team.
Construction Estimation:
Estimation and Cost Analysis - Analyse project plans, blueprints, and specifications to prepare accurate cost estimates. - Calculate material, labour, and equipment costs for construction projects. - Conduct quantity take-offs to determine the required resources for a project. - Research and source competitive quotes from suppliers and subcontractors. - Prepare and submit detailed bid proposals and tender documents. - Assess and account for potential risks or uncertainties in project estimates. - Maintain and update cost databases and pricing libraries to ensure accuracy and currency.
Key Skills and Tools:
  • Ability to communicate with internal teams, external suppliers and contractors.
  • Managing and organising tasks throughout a construction project, from initiation to completion.
  • Proficiency in construction estimation software we use Cubit or similar (e.g.Bluebeam, PlanSwift, CostX).
  • Strong knowledge of Microsoft Office, particularly Excel, for data organisation and reporting.
  • Experience using Slack for team collaboration, communication, and project tracking.
  • Familiarity with CRM and project management tools (e.g., Procore, Buildertrend).
  • Excellent communication and organisational skills for multitasking and managing priorities.
  • 3+ years of experience in construction estimation.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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