admin assistant

1 week ago

Greenhills Metro Manila, Philippines Linkage Foods Ventures Corporation Full time ₱45,000 - ₱55,000 per year


• Manage and maintain the calendar.


• Arrange meetings, client presentations, site visits, and travel itineraries.


• Screen and route phone calls, emails, and messages.


• Prepare meeting minutes, internal memos, and client correspondences.


• Assist in document signing, routing, and submission (DHSUD, HLURB, city hall, fire department, etc.).


• Organize drawings, plans, specifications, and project files.


• Coordinate with vendors, consultants, and contractors for schedules and follow-ups.


• Assist in preparing basic reports, transmittals, and RFA/RFI documentation.


• Track project deadlines, approvals, and deliverables.


• Maintain office inventory (supplies, equipment, and materials).


• Organize both physical and digital filing systems.


• Monitor petty cash, reimbursements, and simple purchasing.


• Handle incoming & outgoing documents, packages, and deliveries.


• Assist in responding to client inquiries and follow-ups.


• Prepare drafts of emails, proposals, letters, and quotations.


• Coordinate meeting schedules with clients and partners.


• Maintain professionalism as the first point-of-contact of the office.

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