Administrative Assistant
1 week ago
Specific Duties and Responsibilities
Engineering Support
I. Production
- Downloads and organizes documents from Client's server; files and keeps an updated Contract Drawing folder per ASI's, Addendum, Bulletins and other contract drawings as instructed;
- Downloads, files and maintains calcs logs in excel, of all Calculations for Approval, Approval Returns, and Coordination Drawings; prints drawings as instructed;
- Processes calculation submittals to be sent to the Client; ensure completeness of the package;
- Writes notification email regarding the package that are sent to the Client; ensures that all the correspondents are included in the email for specific projects;
- Maintains RFI folders; Files responses as instructed;
- Maintains required ISO documentation for the assigned projects;
- Prints all correspondence to and from the Client as instructed;
- Does other administrative tasks; and
- Performs other related tasks that may be assigned by the Engineering Manager/QMR.
Document Controller
Works closely with Quality Management Representative for all relevant ISO documentation and control duties;
In-charge of monitoring of department forms by identifying and numbering of documents;
Manage the flow of documentation in compliance with ISO QMS quality;
In-charge of filing and organizing ISO QMS documents;
Control over modification, distribution and issuance of documents;
Performs other related tasks that may be assigned by the Quality Management Representative.
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