Administrative Assistant

1 week ago


Ortigas Metro Manila, Philippines Akylas Inc Full time

Specific Duties and Responsibilities

Engineering Support

I. Production

  1. Downloads and organizes documents from Client's server; files and keeps an updated Contract Drawing folder per ASI's, Addendum, Bulletins and other  contract drawings as instructed;
  2. Downloads, files and maintains calcs logs in excel, of all Calculations for Approval, Approval Returns, and Coordination Drawings; prints drawings as instructed;
  3. Processes calculation submittals to be sent to the Client; ensure completeness of the package;
  4. Writes notification email regarding the package that are sent to the Client; ensures that all the correspondents are included in the email for specific projects;
  5. Maintains RFI folders; Files responses as instructed;
  6. Maintains required ISO documentation for the assigned projects;
  7. Prints all correspondence to and from the Client as instructed;
  8. Does other administrative tasks; and
  9. Performs other related tasks that may be assigned by the Engineering Manager/QMR.

Document Controller

  1. Works closely with Quality Management Representative for all relevant ISO documentation and control duties;

  2. In-charge of monitoring of department forms by identifying and numbering of documents;

  3. Manage the flow of documentation in compliance with ISO QMS quality;

  4. In-charge of filing and organizing ISO QMS documents;

  5. Control over modification, distribution and issuance of documents;

  6. Performs other related tasks that may be assigned by the Quality Management Representative.



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