Billing Coordinator

3 days ago

Manila, National Capital Region, Philippines SCALABLE OS CORP. Full time
Role Overview

The Billing Coordinator is responsible for end-to-end billing, invoicing, accounts payable support, tax payment processing, and finance-related administrative operations. This role also supports procurement activities, contract and license tracking, and ensures accurate financial records across systems.

The position will work closely with the current staff member during the transition period to ensure continuity and accuracy of billing and finance operations.


Key Responsibilities
Billing & Invoicing
  • Prepare, review, and process customer invoices accurately and on time
  • Ensure proper billing based on contracts, quotes, and service agreements
  • Reconcile billing discrepancies and coordinate resolutions with internal stakeholders
  • Maintain organized billing records and documentation
Finance & Accounts Payable
  • Support accounts payable processing, including vendor payments and reconciliations
  • Handle tax payment submissions and related finance compliance tasks
  • Assist in month-end and periodic financial reporting activities
  • Ensure accuracy of financial data across accounting systems
Procurement, Contracts & Licenses
  • Assist with procurement-related tasks including purchase orders and vendor coordination
  • Track contracts, licenses, renewals, and related documentation
  • Coordinate with vendors regarding billing terms, pricing, and renewals
  • Maintain organized records in SharePoint and internal systems
Systems & Administrative Support
  • Maintain and update financial records in QuickBooks Online and related systems
  • Support the transition from ConnectBooster to Flexpoint
  • Utilize ConnectWise and QuoteWorks for billing and contract-related data
  • Ensure proper documentation, filing, and process adherence
  • Provide general finance and billing administrative support as needed

Non-Negotiable Qualifications
  • Strong experience in billing, invoicing, and accounts payable
  • Hands-on experience with tax payment submissions and general finance operations
  • Proficiency in financial and accounting systems
  • Experience managing contracts, licenses, and procurement-related tasks
  • Strong administrative, organizational, and documentation skills
  • No technical ticketing or help desk support experience required

Required Tools & Software
  • QuickBooks Online
  • Flexpoint (or willingness to learn; transitioning from ConnectBooster)
  • ConnectWise
  • QuoteWorks
  • Microsoft Office (Excel, Outlook)
  • Email and SharePoint

Interview Process

Interview Stages: 2–3 stages

Assessment Focus:

  • Billing and invoicing expertise
  • Finance and accounts payable knowledge
  • Procurement, contracts, and system proficiency
  • No engineering or help desk technical assessments

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