Senior Virtual Assistant

1 day ago


Makati City, National Capital Region, Philippines MCVO Talent Outsourcing Services Full time ₱30,000 - ₱60,000 per year


Summary: We seek a Virtual Assistant to join our fast-growing team and play a pivotal role in joining our Solutions team. Our Solutions team provides essential support that enhances and contributes to organizational focus and effectiveness. The Solutions team plays a crucial role in researching, developing, and implementing efficient solutions for our entire company.

The Virtual Assistant will report directly to our Director of Executive Solutions and will help oversee some of the day-to-day work that is required to keep our team running efficiently. The team moves fast as we grow. We seek someone who thrives in the unknown and is thrilled to learn that no two days look the same.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Support the Director of Executive Solutions in overseeing the emails and calendars of the CEO

Implement and oversee Outlook rules for email management

Creating new contacts in Outlook

Research, book, and finalize travel for Executives

Register executives and team for events and conferences

Posting approved social media content on behalf of members of the executive team

Work with Office Solutions Manager to order office and technology supplies

Assist the Office Solutions Manager with new hire setup tasks

Send onboarding gifts to clients as well as gifts to referral partners

May assist with social media posting, and updating website with new staff

Assist in larger scale team projects as needed

Complete one-off projects as assigned

Pivoting and prioritizing tasks to meet changing needs daily

Other duties as assigned

Key Qualifications:

Minimum 4 years' experience working in a VA position, including 2 years working with a US company

Proficient in Microsoft Office products including Word, Excel, PowerPoint, SharePoint and Outlook

Experience with HubSpot preferred

Must be flexible and adaptable to meet the needs of our growing team

Fluency in English writing and speaking

Tech savvy, able to learn new apps quickly

Must be able to communicate well electronically and verbally

Strong organizational skill and attention to detail

Demonstrated history of working US hours

Able to multi-task and support a fast-moving company

Shift / Hours:

Monday Friday in one single shift,8:00 PM PHT 5:00 AM in PHT (during DST) or 9:00 PM PHT 6:00 PM in PHT (outside of DST).



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