Admin and Operations Officer

17 hours ago


Kapitolyo P, Philippines ONELIFE STUDIO, INC. Full time

The Admin & Operations Officer assists the Sales & Operations Manager in ensuring that all branch operations are running smoothly. He/She leads in the supervision and execution of all branch-related administrative projects and ensures the timely and accurate submission of all required reports.

Key Responsibilities:

Inventory Management

  • Schedule and supervise the performance of monthly inventory reporting across all sites

(HQ, Ortigas, San Juan, Makati, BGC etc.)

  • Ensures accuracy of inventory at all sites

Studio Merchandise + Consignment Management

  • Assist in the proper documentation and coordination of activities with consignors

  • Ensure the proper merchandising of all studio merchandise displays across all sites

  • Generate monthly merchandise sales reports and send out individual reports to

respective consignors and assist in processing of their pay-outs (collect billings, prepare

RTPs, submit to Finance & Accounting)

Maintenance & Repairs Management

  • Ensures all equipment and fixed assets are in good working condition

  • Maintain maintenance logs for all equipment and fixed assets

  • Supervises any and all repairs

  • Coordinates with suppliers and contractor for maintenance

  • Coordinates with architects, designers and engineers for any renovation, major studio

repairs, or fit outs

  • Coordinates with building admins and branch admins if necessary

Facilities and Utilities Management

  • Monitor utilities across all sites and ensure uninterrupted servicing
  • Coordinate any upgrades / repairs needed
  • Ensure yearly insurance policies are regularly updated
  • Conduct regular facilities site audits to ensure branch compliance on set site standards

Permits & Licenses

  • Ensure all required permits and licenses for branch operations are regularly updated and properly displayed across all sites
  • Facilitate the renewal of necessary permits and licenses across all LGUs

Purchasing

  • Canvass for items requested via RTP (stick to 3 canvas rule)

  • Supervise and consolidate the timely preparation and submission of RTPs (Request to

Purchase)

  • Supervise the ordering / sourcing / replenishment of RTPs across all sites

*Other projects as assigned by the supervisor.

Job Types: Full-time, Permanent, Fresh graduate

Pay: Php18, Php20,000.00 per month

Education:

  • Bachelor's (Preferred)

Location:

  • Kapitolyo 1603 P00 (Preferred)

Work Location: In person


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