Office Support Staff

LOCATION:

Owens Asia, Inc. is located at One West Aeropark, Clark Freeport Zone, Pampanga, Philippines

JOB DESCRIPTION:

We are looking for a detail-oriented and reliable Office Staff to support our daily office operations. The role focuses on performing routine clerical tasks, maintaining organized records, and ensuring smooth office functions. This is an entry-level position suited for candidates with basic administrative skills who are eager to learn and grow.

JOB RESPONSIBILITIES:

• Performs routine reporting and general clerical tasks.
• Manages and maintains office records and documentation with integrity and discretion.
• Provides general office support to ensure smooth daily operations.
• Assists with preparing, formatting, and organizing a variety of documents, reports, and forms.
• Coordinates paperwork and ensures all necessary records are completed and filed accurately.
• Acts as a point of contact for internal and external stakeholders when handling routine office matters.
• Ensures compliance with company policies and procedures through careful record-keeping and documentation.
• Creates and maintains both electronic and physical filing systems; performs data entry to support office needs.
• Oversees the management of office supplies and equipment, coordinating with vendors and service providers as needed.
• Collects and distributes mail, documents, and communications promptly.
• Assists in planning and coordinating office activities, meetings, and small events.

JOB REQUIREMENTS:

• An associate degree or completion of some college course is preferred but not required.
• Some background in clerical or office support tasks is helpful, but not necessary.
• Basic organizational and time management skills.
• Able to communicate clearly and work well with others.
• Comfortable using basic computer tools such as email, word processing, and spreadsheets.
• Willing to handle different tasks and assist in a variety of office needs.
• Pays attention to detail and ensures accuracy in simple tasks.

Skills:

• Basic organizational skills
• Ability to communicate clearly
• Works well with others
• Attention to detail in routine tasks
• Can manage time and follow schedules
• Willingness to adapt to different tasks
• Cooperative and team-oriented
• Familiarity with Google Workspace

Hiring Process & Privacy Notice

Owens collects information from job applicants during the recruitment process.

Owens processes your personal data in a manner consistent with the data protection requirements for your location and the location of the hiring company. Owens may process your data on one or more of the following bases: entering into or the performance of a contract, consent, or legitimate interests. Owens operates in a number of international locations, and your application may be processed in any of these locations. International transfer of your personal data between Owens companies is subject to standard EU international contractual clauses, when applicable.

To obtain a job with one of our companies, you may be required to take assessment tests and complete and pass a background screening, including criminal records checks.

Information you will supply may be disclosed to third parties, including agents or vendors of the company you are applying to, law enforcement agencies, state or federal agencies, courts, schools, and employers, to handle the recruitment and background screening process. Information may be transmitted to another country other than the country you are located in or applying to, including countries outside the EU with a different level of data protection or inadequate data protection laws as defined by the European Commission.

Recruitment information is generally retained for 6 months unless there is an extended legal mandatory retention period. If you would like us to keep your information for future career opportunities, please indicate your consent below. If you are hired, your information will be retained for longer.

For more information on our privacy practices and your rights, visit the Owens OnLine Privacy Policies page.