HR & Executive Assistant – E-Commerce

1 week ago

LapuLapu City, Central Visayas, Philippines VA Masters Full time

Role Overview

We are looking for a highly organized HR & Executive Assistant to support the CEO directly. This unique role blends HR management, executive assistance, and Shopify administration. The ideal candidate thrives in fast-paced e-commerce environments, brings strong HR expertise, and can manage multiple responsibilities efficiently.

Key Responsibilities

Human Resources & Recruitment

  • Source, interview, and onboard freelancers and full-time staff across marketing, design, operations, and customer service
  • Develop and maintain job descriptions, recruitment pipelines, and structured onboarding processes
  • Track staff performance, manage HR documentation, and ensure compliance
  • Assist with HR policies and coordinate team schedules

Executive & Personal Assistance

  • Support CEO with bookkeeping, P&L summaries, scheduling, and communications follow-ups
  • Track tasks, internal communications, and project deadlines
  • Prepare meeting notes, reports, and insights as needed
  • Maintain confidentiality of all sensitive business information

E-Commerce & Shopify Support

  • Assist with Shopify backend tasks including orders, product listings, fulfillment, and refunds
  • Monitor product uploads, coordinate with suppliers and fulfillment partners
  • Support administrative tasks for Shopify operations, including inventory tracking and tagging
  • Ensure smooth coordination between customer support, marketing, and operations teams

Creative & General Admin Support

  • Create light design content using Canva for HR or internal communications
  • Organize files across Google Drive, Slack, and project management tools
  • Complete ad-hoc tasks to support overall business operations

Mandatory Requirements

  • 3+ years in HR, recruitment, or executive assistant roles (preferably in e-commerce/Shopify)
  • Strong knowledge of Shopify and e-commerce operations
  • Excellent English communication skills
  • Highly organized with strong problem-solving skills
  • Proficiency in Google Workspace, Slack, Trello/ClickUp, and Canva
  • Professional handling of confidential information
  • Proactive, reliable, and able to work independently in fast-paced settings

Preferred Skills

  • Experience supporting C-level executives
  • Familiarity with bookkeeping and financial reporting
  • Recruitment experience in e-commerce or digital marketing
  • Strong attention to detail in both HR and operational tasks

Why Join Us

  • Directly support the CEO of a growing e-commerce business
  • Gain hands-on experience in HR, executive support, and e-commerce operations
  • Fast-paced environment with long-term growth opportunities
  • Opportunity to develop a multifaceted career in a dynamic industry

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