Quickbooks Specialist

Responsible for maintaining the accuracy and integrity of the company's financial records through QuickBooks. This role manages day-to-day accounting functions, supports payroll and invoicing, and ensures compliance with Philippine accounting and tax regulations. In the context of a fast-paced express delivery service provider, the QuickBooks Specialist plays a key role in streamlining financial processes to support efficient operations.

Key Responsibilities

Bookkeeping & Accounting

• Record daily financial transactions, including delivery revenues, vendor payments, and operating expenses.
• Maintain and reconcile accounts receivable and accounts payable in QuickBooks.
• Prepare journal entries and ensure proper classification of accounts.
• Monitor fleet and logistics-related expenses for accurate cost allocation.

Payroll & Invoicing Support

• Coordinate with HR for payroll entries, allowances, and statutory deductions.
• Generate invoices for corporate accounts, monitor collections, and update receivables.
• Record reimbursements, advances, and cash disbursements accurately.

Financial Reporting

• Generate monthly, quarterly, and annual financial statements (Profit & Loss, Balance Sheet, Cash Flow).
• Prepare management reports on cost efficiency, revenue performance, and profitability of hubs and operations.
• Provide audit-ready reports and assist internal/external auditors.

Compliance & Internal Controls

• Ensure compliance with BIR reporting, taxation, and accounting standards.
• Maintain proper records and filing of vouchers, receipts, and supporting schedules.
• Support Finance Manager in budgeting, forecasting, and variance analysis.

System Optimization

• Maintain the QuickBooks system, ensuring updated chart of accounts.
• Provide training and guidance to staff using QuickBooks for reporting or monitoring.
• Recommend process improvements to improve efficiency and reduce errors.

Qualifications

• Bachelor's Degree in Accountancy, Finance, or related field.
• At least 2–3 years of experience in accounting/bookkeeping with QuickBooks (Online/Desktop).
• Preferably with experience in logistics, courier, or transport-related industries.
• Strong knowledge of Philippine taxation, compliance, and accounting practices.
• Proficiency in MS Excel and financial reporting tools.
• High attention to detail, accuracy, and confidentiality.
• Strong organizational and time-management skills.

Key Competencies

• Expertise in QuickBooks and accounting systems
• Strong analytical and reporting skills
• Integrity and confidentiality in handling financial data
• Ability to multitask and work under pressure
• Effective communication and coordination skills

Job Types: Full-time, Permanent

Pay: Php30, Php40,000.00 per month

Benefits:

• Free parking
• On-site parking
• Promotion to permanent employee

Work Location: In person