Accountant

1. JOB SUMMARY

The Accountant is responsible for providing timely financial information to management. This is done through diligent research and accurate analysis of accounting data. He/She is also responsible for preparing reports and maintaining Key Performance trackers for the companies, departments and subsidiaries they are assigned to handle.  As an accountant it is a necessary part of her function to keep all documents and records properly organized, filed and labeled so that these are audit-ready at any unannounced moment.

1. For Accountant : General

2. Request for Payment Processing (Payments to suppliers, Consultant Salary, Government Remittances, Cash Advances, Petty Cash Replenishment, Reimbursements)

3. Bank Reconciliation

   1. Check the  completeness and accuracy of bookkeepers' record on Applicable System(s).
   2. Reconcile with the internal cash position report.
   3. Check the online bank statement. Record all the cleared checks on the  internal cash position report.
   4. Prepares the bank reconciliation within the first seven days of each month.
   5. Attach online bank statement to the bank reconciliation report.
   6. Submit all the checks prepared with accompanying  requests for payment to the CEO for signature.

   7. Internal Cash Position Report

   8. Update the cash position report by recording all requests for payment approved by the  finance manager and COO.

   9. Update all necessary information (cleared checks, unreleased checks, released but not cleared, advances for liquidation)

   10. Unreleased Checks and Advances for Liquidation

   11. Weekly monitoring of checks prepared, and identifying every unreleased check.

   12. Put remarks for reason.
   13. Weekly monitoring of advances for liquidation.
   14. Remind persons for unliquidated advances.
   15. Validate the accuracy of liquidated advances via original documents, receipts, etc.
   16. Deposit excess advances to the bank, or reimburse for additional money spent.

   17. Bank Monitoring Including Opening and Closing of Bank Accounts

   18. Daily checking of bank accounts (deposits, cleared checks,  debit and credit memos, bank charges)

   19. Open and close bank accounts if necessary.
   20. Call bank managers if a problem occurs, or if you have inquiries regarding the bank statements.
   21. Update online bank accounts if necessary.

   22. Monthly Director's Report (Funds  Raised VS Budget VS Actual Expense)

   23. Check the completeness and accuracy of actual expenses made for the specified month.

   24. Get the Funds Raised report from the  Finance manager and plot the data on the Directors Report template.
   25. Identify fund deficit on every expenses and provide an explanation for each.
   26. Summarize historical information, and present projections in a non-accounting way.
   27. Whenever Management establishes the need, there will be work on Saturdays.
   28. Complies with the Master Operating Procedures (MOPs) at all times.
   29. Performs other tasks as may be required, within the premise of Financial Reporting and as deemed necessary by immediate head.

4.2.7. Cost and Audit

Prepares the payment of suppliers' invoices according to credit terms.

Receives, process, verify and reconcile invoices.

Charges expenses to accounts and cost centers by analyzing RFPs and invoices.

Keeping track of all payments and expenditures.

Ensures that purchases were authorized and that all documents are approved and signed by concerned

officers.

Whenever Management establishes the need, there will be work on Saturdays.

Complies with the Master Operating Procedures (MOPs) at all times.

Performs other tasks as may be required, within the premise of Financial Reporting and as deemed

necessary by immediate head.

1. For Accountant : Specialized

2. Request for Payment Processing (Payments to suppliers, Consultant salary, Government remittances, Cash advances, Petty cash replenishment, Reimbursements)

3. Bank Reconciliation

   1. Check the  completeness and accuracy of bookkeepers' record on Applicable System(s).
   2. Reconcile with the internal cash position report.
   3. Check the online bank statement. Record all the cleared checks on the  internal cash position report.
   4. Prepares the bank reconciliation within the first seven days of each month.
   5. Attach online bank statement to the bank reconciliation report.
   6. Submit all the checks prepared with accompanying  requests for payment to the CEO for signature.

   7. Internal Cash Position Report

   8. Update the cash position report by recording all requests for payment approved by the  finance manager and COO.

   9. Update all necessary information (cleared checks, unreleased checks, released but not cleared, advances for liquidation)

   10. Unreleased Checks and Advances for Liquidation

   11. Weekly monitoring of checks prepared, and identifying every unreleased check.

   12. Put remarks for reason.
   13. Weekly monitoring of advances for liquidation.
   14. Remind persons for unliquidated advances.
   15. Validate the accuracy of liquidated advances via original documents, receipts, etc.
   16. Deposit excess advances to the bank, or reimburse for additional money spent.

   17. Bank Monitoring Including Opening and Closing of Bank Accounts

   18. Daily checking of bank accounts (deposits, cleared checks,  debit and credit memos, bank charges)

   19. Open and close bank accounts if necessary.
   20. Call bank managers if a problem occurs, or if you have inquiries regarding the bank statements.
   21. Update online bank accounts if necessary.

4. Monthly Director's Report (Funds  Raised VS Budget VS Actual Expense)

5. Check the completeness and accuracy of actual expenses made for the specified month.

6. Get the Funds Raised report from the  Finance manager and plot the data on the Directors Report template.
7. Identify fund deficit on every expenses and provide an explanation for each.
8. Summarize historical information, and present projections in a non-accounting way.
9. Whenever Management establishes the need, there will be work on Saturdays.
10. Complies with the Master Operating Procedures (MOPs) at all times.
11. Performs other tasks as may be required, within the premise of Financial Reporting and as deemed necessary by immediate head

12. Treasury

13. Prepare check vouchers for all Trade and Non Trade payables.

14. Checks and Monitors the efficient use of all accountable forms.

15. Government Compliance

16. Prepare Monthly/Quarterly BIR  Reports/Remittances (e.g. 1601C, 1601E, 2550M, 2550Q)..

17. Prepare Quarterly Summary List of Sales and Purchases to BIR.
18. Prepares and encodes monthly Alphalist.
19. Ensures that timely payment and posting of Gov't mandated Benefits are done on time.
20. Process the annual renewal of local gov't permits with the LGUs.

21. Financial Reporting

22. Prepare journal entries to reflect the regular and recurring transactions of the company.

23. Obtain appropriate approval for all material and irregular transactions before reflecting into company books.
24. Support the department's overall processess including adhoc reporting.
25. Assists the Finance Manager in the implementation of process improvement mechanism for both inside and outside the Accounting Department.
26. Assists the Finance and Accounting manager in the month/year end closing and generation of Financial reports.
27. Prepares the necessary schedules and supporting schedules for Financial and Non Financial reports.

28. Accountant: Bacolod Based

29. Acts as the overall accounting representative for Canex.

30. Request for Payment Processing (Payments to suppliers, Consultant salary, Government remittances, Cash advances, Petty cash replenishment, Reimbursements)

31. Bank Reconciliation

    1. Check the  completeness and accuracy of bookkeepers' record on Applicable System(s).
    2. Reconcile with the internal cash position report.

    3. Internal Cash Position Report

    4. Update the cash position report by recording all requests for payment approved by the  finance manager and COO.

    5. Update all necessary information (cleared checks, unreleased checks, released but not cleared, advances for liquidation)

    6. Unreleased Checks and Advances for Liquidation

    7. Weekly monitoring of checks prepared, and identifying every unreleased check.

    8. Put remarks for reason.
    9. Weekly monitoring of advances for liquidation.
    10. Remind persons for unliquidated advances.
    11. Validate the accuracy of liquidated advances via original documents, receipts, etc.
    12. Deposit excess advances to the bank, or reimburse for additional money spent.

    13. Accounts Payables & Receivables

    14. Monitors accounts payables and sees to it that payments are up to date.

    15. Monitors receivables from the clients of Canex
    16. Checks accuracy of billing submitted for issuance to clients

    17. Payroll

    18. Ensures that Project Based Workers (PBW) Tracker are updated

    19. Double checks attendance submitted by the PBWs
    20. Ensures that the payroll cut offs for PBW are met
    21. Releases payments to key persons who will issue the payroll to the PBWs.
    22. Ensures that the company is complying in paying the statutory benefits of PBWs.

    23. Canvassing

    24. Actively researches at least 3 possible suppliers

    25. Does random audit on supplier forwarded for accreditation