HRGA Staff

Position Summary:

The HRGA Staff plays a key role in supporting the day-to-day general affairs operations within the company. This includes managing employee shuttle services, locker and uniform distribution, company vehicle logistics, canteen operations, coordination with security personnel, and assistance for expatriates. The position ensures smooth and efficient support functions in alignment with company standards in a manufacturing environment.

General Affairs and Employee Services

• Plan and monitor daily shuttle operations to ensure timely transportation of employees.

• Coordinate with external transportation providers for service optimization.

• Track shuttle utilization and recommend route or schedule improvements.

• Administer locker assignments and maintain records.

• Manage issuance, replacement, and inventory control of employee uniforms.

• Coordinate with purchasing team regarding purchase requests and delivery.

• Schedule company vehicle use and monitor driver assignments.

• Maintain vehicle logs, fuel consumption records, fleet card management, RFID registration, and maintenance schedules.

• Ensure all vehicles are registered, insured, and in good condition.

• Oversee canteen services to ensure cleanliness, quality, and compliance with health standards.

• Liaise with canteen vendors and address employee feedback.

• Supervise third-party security staff deployment and schedules.

• Address incidents or issues reported by security personnel.

• Arrange travel bookings, hotel reservations, and accommodation for expatriates.

• Support expats with transportation, local orientation, and basic administrative needs

Other Related Tasks

• Perform additional duties as assigned to support the HRGA team and ensure efficient operations.

• Assist with special projects or initiatives related to human resources and general affairs as needed.

• Timekeeping of FTL Rank and File employees

Regulatory and Compliance

• Prepare and submit required reports to the Philippine Economic Zone Authority (PEZA) and the Department of Labor and Employment (DOLE), ensuring compliance with regulations.

• Stay updated on labor laws and regulations to ensure the organization's compliance.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field is required.

• At least 2 to 4 years of experience in human resources or general affairs, with hands-on experience managing general administrative functions such as shuttle services, uniform and locker management, company vehicle management, overseeing canteen operations, supervising third party security personnel, and expatriate assistance.

• Prior experience in preparing reports and documentation for government agencies such as PEZA and DOLE and ensuring compliance with labor laws.

• Demonstrated strong coordination and administrative skills.

• Proficient in Microsoft Office (Word, Excel, PowerPoint).

• Good communication and interpersonal skills.

• Familiarity with local labor, transport, and safety regulations is a plus.

• Ability to multitask and manage vendors and service providers effectively.