Executive Assistant

1 day ago

Manila, National Capital Region, Philippines Sysgen RPO, Inc. Full time $104,000 - $130,878 per year

About the Client

The client is a leading mental health provider with over 310 centers, 2,000 clinicians, and a robust virtual counseling business serving hundreds of thousands of clients.  Our mission is to help people live happy and successful lives by making high-quality counseling and psychiatry services accessible and affordable. We believe that everyone can benefit from working with a skilled therapist, counselor, or life coach, and strive to ensure that people all across the country have that very opportunity.  Client's licensed clinicians are in-network with major insurance plans and provide in-person and online care for depression, anxiety, trauma, stress, relationship issues, and more.

About the Role & the Team

We are looking for an Executive Assistant, who will report directly to the Chief Executive Officer while providing executive and administrative support. The Executive Assistant serves as the primary point of contact for internal and external constituents on all matters pertaining to the C-suite. The EA must thrive working in a fast-paced, results-driven environment, balancing multiple priorities at once and anticipating the needs of the client's  C-suite. Must also exercise impeccable judgment in a variety of situations and handle confidential matters with the utmost professionalism and discretion.

About You

  • Strong time management skills
  • Strong organizational skills
  • Superior attention to detail
  • Expertise with the most current versions of Google Suite, and MS Office Suite
  • Excellent writing, editing, grammatical, organizational, and research skills
  • Exceptional interpersonal skills and ability to build relationships with stakeholders, including board members

Job Location: Remote

Responsibilities:

The Executive Assistant assists the client's C-suite in all executive and administrative matters:

  • Sophisticated calendar management: Prioritize inquiries and requests while troubleshooting conflicts; make recommendations to ensure smooth day-to-day operations.
  • Schedule and assemble materials for weekly C-suite & Executive Board meetings, ensuring distribution in a timely manner.
  • Prioritize daily schedule and commitments accordingly. Anticipates needs in advance of meetings, conference calls, etc.
  • Researches, prioritizes and follows up on incoming issues and concerns addressed to the C-suite including those of a sensitive or confidential nature.
  • Plans the logistics of complex and detailed travel plans, itineraries, and agendas, including in-person quarterly meetings, and the annual leadership conference. Submits expense reports in a timely manner.
  • Coordinates attendance at external meetings (ie: The Board, special meetings, & events)
  • Builds rapport and collaborates effectively with the members of Executive Leadership Team
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting/editing presentations and correspondence, as well as other tasks that facilitate the C-suits ability to effectively lead the company.

Qualifications

  • years of experience supporting C-level executive(s) in a fast-paced environment
  • Bachelor's Degree, Master's Degree is preferred
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client service

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