Project Administrator

Job Description:

We are seeking a motivated and detail-oriented Project Online Administrator to join our Global Project Management Office (PMO) team at Insight. The ideal candidate will have a strong background in using MS Project Online and a desire/passion for leading small-scale projects. This role is essential in supporting our PMO initiatives and enhancing our project management processes.

Key Responsibilities:

• Administer the Project Online environment – tasks include, but not limited to, managing permissions, add/change/delete users, account maintenance, import/upload project schedules
• Perform "closing" of monthly tasks and hours within PWA to assist the PMO and Accounting teams with monthly reconciliation tasks and reports
• Assist resources with updating and modifying Project Online PWA timesheets and tasks
• Develop, maintain and support custom solutions (templates, workflows, views, reports, dashboards, calendars, schedules, etc.)
• Work with members of the PMO to manage the enterprise resources
• Gather business requirements for system use and reporting
• Provide input to SharePoint engineers on requirements and system configuration
• Configure Project Online/PWA environment according to Global PMO needs
• Troubleshoot issues related to the Project Online/PWA environment
• Provide end user training and support, and develop training materials/Standard Operating Procedures (SOPs) for system users
• Utilize MS Project Online to manage and track project schedules, resources, and deliverables
• Lead small-scale projects from initiation to completion, ensuring alignment with PMO standards and methodologies
• Collaborate with cross-functional teams to gather tasks and provide insights into best practices using Project Online
• Proactively identify and address potential project risks and issues, ensuring timely resolution
• Improve project reporting processes to enhance visibility and transparency for stakeholders.
• Analyze project data to provide recommendations for process improvements and efficiencies
• Support the PMO in understanding and leveraging the capabilities of MS Project Online to meet team needs
• Other duties as assigned

Key Attributes:

• Proactive mindset with the ability to anticipate team needs and PMO requirements
• Strong curiosity and eagerness to learn about project management best practices and tools
• Detail-oriented with exceptional organizational skills to manage multiple tasks simultaneously
• Excellent communication skills, both written and verbal, to effectively collaborate with team members and stakeholders
• Enthusiasm for using MS Project Online and a desire to improve reporting and processes to fit team needs

Qualifications:

• Bachelor's degree in Business Administration, Project Management, Information Technology or a related field.
• Demonstrated expertise in utilizing MS Project Online in project management or administrative roles.
• Expert knowledge of Microsoft Project Online/PWA and Project Professional installation, configuration, troubleshooting, and use
• Hands-on experience in deploying, customizing, maintaining and supporting Project Online/PWA environments
• Hands-on experience in troubleshooting Project Online/Professional issues to support all levels of end users
• A thorough understanding of Microsoft Project client/server integration
• Proficient with Microsoft Project Professional/Online and SharePoint (Project – SharePoint integration)
• Previous experience leading small projects or project coordination is preferred.
• Familiarity with project management methodologies and best practices.
• Strong analytical skills and the ability to interpret project data to inform decision-making.

Why Join Us?

As a member of our Global PMO team, you will play a crucial role in shaping our project management practices and driving successful project outcomes. We offer a dynamic work environment, opportunities for professional growth, and a chance to make a meaningful impact within our organization.

If you are passionate about project management and have the skills and enthusiasm to excel in this role, we invite you to apply and join our team