Accounts Payable Supervisor

1 day ago

Ayala Alabang, National Capital Region, Philippines Netforce International, Inc. Full time

Job description:

KEY DUTIES AND RESPONSIBILITIES:

Scope Of Responsibilities:

A. Accounts Payable Operations

  • Oversee and review invoices, check vouchers, and supporting documents prepared by AP Assistants.
  • Ensure proper cost allocation of expenses to the correct project, cost center, and general ledger account.
  • Verify completeness and accuracy of project-related payables before endorsement to AP supervisor.
  • Monitor daily AP transactions to meet processing deadlines.
  • Prepare and review monthly AP schedules and submit consolidated reports to AP Supervisor,

B. Team Leader & Supervision

  • Supervise, guide, and mentor two AP assistants in their daily tasks.
  • Review work for accuracy and compliance with internal controls.
  • Assign workload, monitor performance, and provide feedback for improvement.

C. Vendor & Project Coordination

  • Coordinate with project managers regarding billing, cost allocation, and missing documentation.
  • Communicate with suppliers on invoice discrepancies, payment schedules, and compliance requirements.
  • Liaise with Treasury regarding check releases and funding schedules.

D. Reconciliation & Reporting

  • Reconcile supplier statements of account with company records.
  • Support AP supervisor in preparing periodic reports for Accounting Manager and CFO.

E. Compliance & Internal Control

  • Ensure all invoices comply with BIR requirements (VAT, EWT, 2037 issuance).
  • Safeguard approval workflow and authorization limits before processing payments.
  • Assist in internal and external audit requirements.

F. AD Hoc & Special Assignments

  • Participate in process improvement initiatives and system enhancements.

QUALIFICATIONS:

Educational Background

  • Bachelor's degree in Accountancy, Accounting Technology, Finance, or Related Field.

Years of experience

  • At least 2 years of experience in Accounts Payable, with prior supervisory or team leader experience preferred.

Competency requirements

  • Background in Construction or project-based accounting is an advantage.

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