Customer Service Assistant

4 days ago

Balagtas, Central Luzon, Philippines Hexagon Group of Companies Full time ₱250,000 - ₱500,000 per year

MAIN PURPOSE OF THE JOB

The Customer Service Representative (CSR) plays a crucial role in maintaining strong client relationships and ensuring customer satisfaction across all service touchpoints. The CSR acts as the frontline liaison between customers and internal departments such as warehouse operations, inventory control, billing, and documentation. This role is responsible for customer onboarding, and ensures that bookings, inquiries, complaints, and service requests are handled professionally, promptly, and accurately to support a seamless customer experience in cold storage operations. The CSR is also responsible for disseminating all relevant announcements and information to customers.

DUTIES & RESPONSIBILITIES

A. Customer Relationship Management

  • Serve as the primary point of contact for all customer inquiries, concerns, and requests.
  • Build and maintain strong, long-lasting customer relationships by providing exceptional service and proactive communication.
  • Act as an advocate for the customer, ensuring their needs are met by coordinating with internal teams.

B. Customer Onboarding & Account Management

  • Facilitate the onboarding process for new customers, including gathering necessary information, setting up accounts, and providing an overview of services and procedures.
  • Maintain accurate and up-to-date customer records in WMS or NETSUITE database.

C. Service Bookings & Coordination

  • Receive and process customer bookings for cold storage services, including inbound and outbound shipments.
  • Coordinate with the warehouse operations team to schedule appointments, confirm availability, and ensure smooth service delivery.
  • Communicate booking confirmations, status updates, and any potential delays to customers in a timely manner.

D. Inquiry and Issue Resolution

  • Address and resolve customer inquiries regarding inventory, billing, documentation, and service status.
  • Handle customer complaints with professionalism and empathy, escalating complex issues to the appropriate department or manager for resolution.
  • Follow up with customers to ensure their issues have been fully resolved to their satisfaction.

E. Internal Communication & Coordination

  • Liaise with the warehouse operations and inventory control teams to monitor stock levels, track shipments, and provide accurate information to customers.
  • Collaborate with the billing and documentation departments to ensure invoices and related paperwork are accurate and delivered promptly.
  • Effectively communicate customer feedback and insights to management to help improve service offerings and operational processes.

F. Information Dissemination

  • Disseminate all relevant announcements, service updates, and operational information to customers via email, phone, or a preferred communication channel.
  • Ensure customers are aware of any changes in policies, procedures, or service schedules that may impact their business.

G. Administrative Tasks

  • Support preparation and review of transaction-related documentation such as billing summaries, delivery receipts, gate passes, non-conformity reports, and withdrawal authorizations.
  • Maintain accurate CRM logs of customer interactions, issues raised, resolutions, and feedback.
  • Contribute to periodic customer service performance reports and audits.

MINIMUM QUALIFICATIONS

  • Graduate of Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or a related field
  • Minimum of 2-3 years of experience in a customer service role, preferably in logistics, warehousing, or a related industry
  • The incumbent will be assigned in Balagtas, Bulacan

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