Payroll Specialist

Job description:

Payroll Processing:

The Payroll & Benefits Specialist ensures the accurate and timely administration of payroll, benefits, and statutory compliance in alignment with Philippine labor laws. This role demands proficiency in both HRIS payroll systems and manual payroll processes, advanced knowledge of Excel, and a strong background in final pay computation and statutory contributions (SSS, Pag-IBIG, PhilHealth, and BIR). The ideal candidate should be detail-oriented, with experience handling payroll complexities unique to the Philippine setting.

Key Responsibilities:

• Process payroll for all employees, ensuring accuracy and compliance with Philippine labor laws and company policies.
• Manage payroll computations, including overtime, holiday pay, allowances, and deductions.
• Perform both HRIS-based payroll and manual computations to maintain operational flexibility.
• Ensure timely distribution of payslips and resolution of payroll-related queries.

Final Pay and Clearance:

• Compute final pay for separating employees, including pro-rated salaries, unused leave balances, and statutory deductions.
• Collaborate with HR and Finance for seamless clearance processes.

Statutory Compliance:

• Process and remit government-mandated contributions (SSS, PhilHealth, Pag-IBIG) and taxes on time.
• Prepare and file government reports such as BIR 2316, Alphalists, and quarterly tax returns.
• Stay updated on changes in labor laws and statutory requirements to ensure compliance.

Compensation & Benefits Administration:

• Oversee the enrollment, updating, and termination of employee benefits such as HMO, group insurance, and other perks.
• Address employee inquiries related to benefits and resolve issues promptly.
• Conduct regular reviews of compensation structures to align with market standards.

Advanced Data Analysis and Reporting:

• Use advanced Excel techniques to analyze payroll trends and generate management reports.
• Maintain and update dashboards for payroll and benefits utilization metrics.

Policy Development and System Optimization:

• Develop and refine payroll and benefits policies, ensuring they are fair, transparent, and compliant.
• Maximize HRIS functionality to streamline payroll processes.

Audit and Documentation:

• Maintain accurate and up-to-date payroll records, ensuring readiness for audits.
• Conduct internal audits to identify discrepancies and implement corrective measures.

Qualifications:

• Bachelor's degree in Human Resources, Accounting, Finance, or related fields.
• Certified Payroll Professional (CPP) designation is required.
• At least 3 years of experience in payroll processing, benefits administration, and statutory compliance in the Philippines.
• Strong understanding of Philippine labor laws, tax regulations, and government-mandated benefits.

Skills and Competencies:

• Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP, macros).
• Expertise in payroll systems (HRIS) and manual payroll processes.
• High attention to detail and ability to handle sensitive information with confidentiality.
• Excellent organizational and time management skills to meet strict deadlines.
• Strong communication skills to liaise effectively with employees, government agencies, and external providers.
• Adaptability to manage payroll operations during system downtimes or changes in government policies.

Work Environment:

• Onsite work with occasional visits to government agencies or benefit providers for documentation and coordination.
• Collaborative workplace requiring coordination with HR, Finance, and external partners.

Job Types: Full-time, Permanent

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Ability to commute/relocate:

• Bonifacio Global City: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Availability to start
• Expected Salary

Education:

• Bachelor's (Preferred)

Experience:

• Payroll: 3 years (Preferred)