Document Custodian

The Operations Document Custodian ensures the integrity, accuracy, and compliance of all operational documents within the organization. This position primarily focuses on encoding reports generated by the Production Department and other Operations Departments, with a primary objective of ensuring compliance with food safety policies and accreditation programs. The incumbent is responsible for maintaining a record-keeping system and ensuring that all documentation meets regulatory standards.

JOB DESCRIPTION

A. MAJOR DUTIES & RESPONSIBILITIES:

• Efficiently encode reports from the Production Department and other Operations Departments into designated databases or document management systems. Ensure accuracy and completeness of data entry to facilitate easy retrieval and analysis.
• Organize and manage a comprehensive database of operational documents, including but not limited to production reports, quality assurance records, and compliance certificates. Implement effective filing systems to facilitate easy access and retrieval of information.
• Conduct regular audits of encoded documents to verify accuracy, consistency, and compliance with established standards. Implement corrective measures as necessary to address any deficiencies and ensure continuous improvement in documentation processes.
• Support and cooperate in the food safety and quality programs and initiatives of the company and consistently report problems with regards to Food Safety Management System.
• Maintain a thorough understanding of food safety accreditation program requirements and ensure that all encoded documents adhere to these standards. Identify any discrepancies or deviations and escalate them to the appropriate authorities for resolution.

B. MINOR DUTIES & RESPONSIBILITIES:

• Support and cooperate in the food safety and quality programs and initiatives of the company and consistently report problems with regards to Food Safety Management System.
• Back up in the activities of Data Department from time to time.
• Complete documents relating to Operations activities, keep records of finished documents, and arrange documents that are needed by the company.

Job Type: Full-time

Benefits:

• Health insurance
• Pay raise
• Promotion to permanent employee

Application Question(s):

• Have you worked in an operations-related role before? If yes, what were your responsibilities?
• Do you have experience working with both physical (hard copy) and electronic documents? How do you handle both?
• Are you familiar with ISO documentation requirements (e.g., ISO 9001 or related standards)?
• Have you been involved in preparing, updating, or controlling ISO-related documents such as policies, procedures, work instructions, or records?
• Have you supported any ISO audits or external inspections? What was your role?

Education:

• Bachelor's (Preferred)

Experience:

• Document management systems: 1 year (Required)

Location:

• Las Piñas (Required)

Work Location: In person