Procurement and Admin Assistant

3 days ago

San Mateo, Calabarzon, Philippines Golden Pencil Full time

Key Responsibilities:

  • Handles the preparation and processing of purchase orders.
  • Assist with vendor selection and evaluation processes including providing support in the sourcing of vendors and suppliers for office supplies, equipment, merchandise items & other items as determined by Management Maintain accurate procurement records and logs.
  • Monitors, manages and maintains inventory records and warehouse supplies and items, including stock levels, reorder points, asset condition.
  • Assist with the consolidation of procurement plans and bid documents.
  • Handle general warehouse administration.
  • Organize and maintain procurement and warehouse files and records.
  • Perform data entry and manage databases including the inventory system.
  • Provide administrative and logistical support for events and activities.
  • Assist with financial administration, such as processing payments.
  • Communicate with vendors, suppliers, and internal stakeholders.
  • Coordinate with different departments and teams.
  • Assist in resolving procurement-related issues.
  • Ensures warehouse supplies are all accounted for and securely stored (Luzon, Visayas and Mindanao) Manages incoming and outgoing deliveries of items or materials.
  • Maintains records of all warehouse supplies and items; conducts inventory regularly. assets condition Prepares and submits regular reports (updated inventory list, items to replenish and etc.)
  • Prepares and receives events items from ingress and egress, along with the shared services personnel or warehouse custodian
  • Performs other duties as assigned by Management

Qualifications:

  • A bachelor's degree in procurement management, supply chain or any related field
  • At least 1 year of work experience in procurement and administration or in a similar role
  • Must be willing to do fieldwork or travel to other warehouses for inventory schedules

Job Type: Fixed term

Work Location: In person

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