Travel and Expense Associate

1 day ago

Taguig, National Capital Region, Philippines Business Process Outsourcing International, Inc. Full time

Job Summary

The Travel & Expense (T&E) Associate is responsible for reviewing, validating, and processing employee expense claims and travel-related reimbursements. The role ensures full compliance with company policies, accurate accounting treatment, and timely employee servicing across all business units.

Key Responsibilities

1. Expense Report Review & Processing

  • Receive, review, and validate expense claims submitted by employees across HQ, plants, sales/distribution, marketing, and field operations.
  • Check supporting documents such as receipts, itineraries, and approvals for completeness and compliance with company policy.
  • Ensure correct GL coding, cost center allocation, and job/project tagging when required.
  • Process reimbursements in accordance with NutriAsia's payment cycle or payroll schedule.

2. Travel Claims & Business-Trip Administration

  • Review business travel requests and travel expense claims (e.g., supplier visits, plant audits, distributor visits, marketing events).
  • Ensure compliance with travel policies covering per diems, allowable expenses, and cost limits.
  • Coordinate with concerned units (Sales/Distrib, Procurement, Logistics, Export, etc.) for required pre-approvals.

3. Policy Compliance, Controls & Audit Readiness

  • Implement and enforce T&E policy, delegation of authority, and internal guidelines.
  • Identify non-compliant, duplicate, or suspicious claims and coordinate clarifications or corrections with employees or department heads.
  • Support internal and external audits by preparing summaries, reconciliations, and required documentation.

4. Corporate Card / Advance Liquidation & Reconciliation

  • Manage liquidation of corporate card or travel advances; track outstanding balances and ensure timely submission of documents.
  • Reconcile T&E transactions with accounting/finance ledgers and assist in month-end closing activities.

5. User Support and Employee Service

  • Serve as the first point of contact for T&E-related queries, including allowable expenses, reimbursement timelines, and documentation requirements.
  • Assist employees across HQ, manufacturing plants, and regional offices in filing accurate and complete T&E claims.

6. Reporting & Expense Analytics

  • Generate periodic T&E spending reports (monthly, quarterly, by function or cost center).
  • Highlight cost trends, frequent reimbursements, or recurring policy violations to management.
  • Coordinate with Finance to ensure accurate budgeting and forecasting of T&E expenses.

QualificationsRequired:

  • Bachelor's degree in accounting, Finance, Business Administration, or any related field.
  • 0-1 year of experience in Accounts Payable, Travel & Expense processing, Audit, or Finance operations. (OPEN FOR FRESH GRADUATES)
  • Familiarity with reimbursement workflows, GL coding, cost-center allocation, and corporate card liquidation.
  • Strong attention to detail, analytical skills, and ability to validate financial documents.
  • Proficiency in MS Office applications, particularly Excel.

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