Clinic Secretary

21 hours ago

Cebu City, Central Visayas, Philippines SculptMD Cosmetic Medical Center, Inc Full time ₱12,000 - ₱14,000 per year

Position's Purpose: The Clinic Secretary plays a crucial role in keeping the clinic's day-to-day operations smooth and productive. The Clinic Secretary ensures that patients are received and attended to in a professional and timely manner. S/he also manages all other related tasks and activities including scheduling of doctors , billing and administrative tasks.

Duties and Responsibilities:

  • Patient Management – reception, record keeping, scheduling/appointments, follow ups, collection of payments, admin tasks
  • Ensure the overall tidiness of the reception area and clinic at all times.
  • Greet and welcome visitors in the practice.
  • Gather initial medical records, diagnostics and insurance information from patients.
  • Answer inquiries from phone and social media accounts.
  • Schedule patients for efficient use of doctor and staff time. Confirm scheduled appointments via text/call.
  • See that patient records are filed and stored securely and accurately.
  • Manage recall and inactive patients. Make follow up appointments when needed. Check patients and back up the list of no show patients.
  • Prepare costing for treatment plans prepared by the doctors and communicate to patients.
  • Manage collection of payment of patients from time of treatment, and the necessary paperwork.
  • Provide related reports
  • Billing – coordination and management of payments from patients, payments to doctors, suppliers, billing documentations are updated
  • Manage payments from patients. Prepare billing statements accurately as directed by the doctor.
  • Manage payments for supplies and third-party vendors.
  • Update all appropriate and necessary billing files and documents.
  • Administrative Tasks - marketing tasks
  • Manage office-related paperwork and requirements
  • Ensure that the business office's supplies are adequately stocked; all equipment are working properly
  • Schedule and oversee monthly general cleaning
  • Any other tasks and projects as assigned

Skills and Requirements:

  • College graduate or at least 1-2 years proven experience as medical secretary or administrative position
  • With knowledge of medical terminology, regulations and clinic procedures.
  • Computer-savvy, including experience in using MS Office applications
  • Well spoken in English, Tagalog and Bisaya
  • Good customer service skills
  • Patience, Discretion and Multi-tasking skills
  • Attention to detail
  • Teamplayer

Schedule:

  • 8 hour shift
  • Day shift

Job Types: Full-time, Permanent

Pay: Php12, Php14,000.00 per month

Benefits:

  • Company Christmas gift
  • On-site parking
  • Pay raise
  • Promotion to permanent employee

Education:

  • Bachelor's (Preferred)

Language:

  • English (Required)

Work Location: In person

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