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Financial Accountant

2 weeks ago

Makati City, National Capital Region, Philippines Hammerjack Full time

JOB OVERVIEW

This role serves as the primary engine for all daily financial transactions across the Group of Entities. The Accountant is crucial in maintaining accurate records, ensuring regulatory compliance, and upholding strict internal controls across three distinct operational segments.

The success of this role relies on meticulous coding of all transactions with a strong attention to detail, the ability to work at a fast pace, rigorous adherence to procedures, exceptional organisational skills, and a technical ability to resolve operational issues with internal management to support all three business segments.

DUTIES AND RESPONSIBILITIES

The successful candidate will be responsible for executing the full cycle of accounting functions, ensuring transactional accuracy and strict adherence to documented Standard Operating Procedures (SOPs).

Accounts Payable (Processing & Control)

  • Invoice Triage: Review the central invoices mailbox daily to accurately route transactions to the correct business entity.
  • Data Entry: Enter invoices into the accounting system drafts, ensuring correct GL coding and job tracking details.
  • External Routing: Prepare and forward Builder and Developer invoices to the approved stakeholder/destination only after securing management confirmation.
  • Purchase Orders (PO): Draft and file POs upon request, ensuring future invoices are matched to the approved commitment amount.
  • Payment Verification: Verify bank details for all new suppliers via a trusted third-party source to prevent fraud.
  • Creditor Check: Conduct monthly credit checks on internal entities, raising any issues to management.

Payments and Banking (Execution & Security)

  • Payables Run: Prepare the batch payment files (ABA) fortnightly, submitting the payment report to management for authorisation.
  • Remittance: Send remittance advice to all paid suppliers immediately after payment has been executed.
  • Bank Reconciliation: Perform daily or tri-weekly bank and credit card reconciliation, documenting and escalating all unknown transactions.
  • Recurring Payments: Maintain and monthly reconcile the comprehensive Register for all loans, subscriptions, and recurring liabilities.

Payroll and Expenses (Compliance)

  • Payroll Processing: Execute the weekly payroll run, ensuring all hours, leave, and management-approved pay variations are correctly processed.
  • Superannuation: Superannuation liability to be sent for approval weekly (for quarterly payment process).
  • Expense Claims: Process employee expense claims for reimbursement only after verifying required managerial approval and supporting documentation.
  • Credit Card Control: Ensure every corporate card transaction is supported by a valid receipt and correctly coded by the monthly reconciliation deadline.
  • Leave Management: Process all employee leave requests after verifying the necessary managerial approval and sufficient leave balances.

Fixed Assets (Tracking & Analysis)

  • Asset Capitalisation: Identify and capitalise assets above the designated monetary threshold (e.g., $2,000).
  • Asset Register: Maintain the Fixed Asset Register, noting depreciation schedules and warranty periods.
  • Location Confirmation: Co-ordinate monthly checks with department managers to verify the physical existence and location of company assets.

Real Estate & Settlement Administration

  • Transaction Filing: Create and maintain the complete Financial File for each property sale/settlement, including related contracts and correspondence.
  • Invoice Management: Fetch and compile all invoices related to the sale process (e.g., legal, marketing, valuation) into the settlement file.
  • Commission Verification: Process and verify commission invoices from agents against sales contract terms prior to payment submission.
  • Discharge Documents: Organise and file copies of loan discharge documents once received from the lender/solicitor.
  • GST Compliance: Review the contract and, if GST is applicable, ensure a valid GST Tax Invoice is raised and included in the settlement package.
  • Sale Proceeds: Reconcile final received sale proceeds against the expected settlement statement and record the final disposal in the accounting system.

Month-End and Reporting (Closing & Analysis)

  • Month-End Close: Complete all month-end closing procedures, including posting all required depreciation, accruals, and prepayment journals.
  • Balance Sheet Reconciliations: Prepare detailed working papers for all major Balance Sheet accounts to ensure financial statement integrity.
  • Reporting Submission: Compile and submit the draft Monthly Financial Package to management, including reconciliation documentation and strategic items like asset write-off reviews.
  • Variance Analysis: Conduct initial variance analysis on the monthly results, explaining significant differences between actual performance and the approved budget.
  • Budgeting Assistance: Assist management in gathering required financial data and structuring inputs for the annual budgeting process.
  • BAS Compliance: Prepare the required BAS/Tax compliance report data from the accounting system and submit the final figures to management for filing authorisation by the stipulated deadline.

QUALIFICATIONS

  • Expert-level proficiency in Xero is mandatory, covering Payables, Banking, Payroll, and Month-End modules.
  • At least 3 years of experience handling full-cycle accounting (AP, AR, Payroll, Month-End) for small to medium businesses.
  • Demonstrated ability to generate, check, and handle ABA files for payment runs.
  • Strong technical ability to troubleshoot and resolve operational queries (e.g., payment failures, coding errors) directly with stakeholders on the same day.
  • Excellent written and verbal English skills are mandatory.
  • A heavy lean into identifying opportunities to incorporate AI and other technologies to automate existing processes.
  • Working knowledge of Australian GST/BAS, Superannuation, and basic payroll compliance (e.g., STP).

Job Type: Full-time

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Health insurance
  • Life insurance
  • Paid training
  • Staff meals provided

Work Location: In person