Inventory Clerk

JOB REQUIREMENT: GRADUATE OF BS. ACCOUNTANCY & ACCOUNTING RELATED COURSES

JOB SUMMARY:

Inventory taking and reporting that will be submitted to Management and BIR

1.0 Costing

1.1 Unvouchered receipts

1.1.1 Print the unvouchered receipts previous day for reference, verify if the purchase cost and GL cost are identifcal. If yes, proceed if not, copy the current cost to standard cost using Item Cost Maintenance in QAD.

1.1.2. Once the cost was updated copy the current cost to standard to all sites

2.0 Loss and Damage

2.1 Posting

2.1.1 Received request for Adjustment for Loss and Damage( WH-FS and list of Loss and Damage items from Warehouse. Verify the actual quantity indicated in the list, once verified print and transact/post the item in the QAD

2.1.2 Prepare and submit the final end of the month Summary of Loss and Damage every 8th of the month to Warehouse Department recounting and photos. Submit the necessary document listed on destruction/disposal/condemnation requirements that will be submitted to BIR for destruction schedule.

2.1.3 Once received the destruction schedule from BIR, communicate with Warehouse Department to arrange the loss and items accordingly and provide schedule for trucking. BIR representative will be the witness on the day of actual item destructions.

3.0 Inventory

3.1 Mid-year/Year-End Inventory

3.1.1 Run the system for freeze quantity and print the tags that will be use in Inventory taking for Main Warehouse and Warehouse-Apollo

3.1.2 Finance representatives serve as an auditor are required in Year-End Inventory counting along with Warehouse representatives.

3.1.3 Once 1st actual inventory count is completed and encoded in the system prepare the Summary of all the Inventory with discrepancy subject for final recounting.

3.1.4 All the recounted inventory will be encoded in the system. Prepare the final count summary of Inventory shortage and overage and update the QAD thru Inventory balance update. Reports will be submitted to assigned signatories for approval.

3.2 Cycle Count

3.2.1 Inventory cycle shortage/overage result on Midyear/Year-end inventory wii be subject to recount to verify if the quantity in the system is equal to the actual quantity.

3.3 Outstanding Delivery Receipt

3.3.1 Received reports of Outstanding Delivery Receipts from Warehouse Department, coordinate with Warehouse and Sales Representatives for any questions/concerns. Actual visit to the branch/customers if necessary for verification.

3.3.2 Prepare monthly report status of oustanding delivery receipts to be submitted and review by the department heads

3.3.3 If any, re-type of Delivery Receipt upon request with complete signatories

3.4 Inventory Adjustment Issue/Receipt

3.4.1 Received WH-FS Request for adjustment (Issue/Receipt)/RFA from departments using assigned code as follows (Treasury= TRE , Purchasing=PUA, Marketing=MKA, Production=LAB, Warehouse=WHA)

3.4.2 Once details and signatories were verified assigned RFA reference number based RFA list, item adjustment will be posted in QAD

3.4.3 Once posted print out the transactions by order report to be attached in the request form.

3.5 Insurance of Inventory Goods

3.5.1 Prepare summary report of Merchandise Inventory for insurance purpose, report will be submmitted to General Services for submission to Mercury Main office

3.5.2 Extract the Inventory Valuation every 7th of the months and submit to Accounting Manager

4.0 Covention Sales

4.1 Convention Sales

4.1.1 Received blue copy cash invoices from Marketing Department for convention sales. Verify the invoices series number, details indicated in the invoices then post the all the items in the QAD.

5.0 Other Duties and Responsibilities

5.1 Field Works

5.1.1 Submit and collect documents from BIR

5.1.2 Recount and reconcile of DR-consignment of customers

Job Type: Full-time

Education:

• Bachelor's (Preferred)

Work Location: In person