Sales Assistant

2 weeks ago

Manila, National Capital Region, Philippines DOXA Talent Full time $40,000 - $60,000 per year

ROLE SUMMARY

Our client is seeking a proactive and detail-oriented Sales Assistant to support their sales team. You will play a critical role in ensuring smooth sales operations, accurate bid tracking, client communications, and internal coordination.

This is an ideal role for someone who thrives in a fast-paced, client-facing environment and enjoys multitasking, organization, and supporting others to achieve collective goals.

WORK SCHEDULE: 6:00 AM – 3:00 PM Pacific Daylight Time (9:00 PM – 6:00 AM Philippine Standard Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

ESSENTIAL FUNCTIONS:

  • Perform the following sales support and client communication-related tasks:
  • Assist in the preparation and submission of bids, proposals, and pricing quotes
  • Follow up on pending bids and client inquiries to ensure timely responses
  • Act as a liaison between clients and internal teams (sales, warehouse, operations)
  • Support both Colorado and Arizona offices by coordinating with regional sales leads
  • Maintain a positive and professional first impression with all customer interactions
  • Perform the following documentation and data management tasks:
  • Keep accurate records of client communication, bid status, and pricing in CRM and internal tracking systems
  • Help prepare product presentations and sample kits for client meetings
  • Organize digital and physical files to ensure easy access to documentation
  • Perform the following internal coordination-related tasks:
  • Work closely with operations, warehousing, and installation teams to align project timelines and delivery expectations
  • Support scheduling of meetings, walk-throughs, and client site visits
  • Track order fulfillment, ensuring materials are delivered accurately and on time
  • Perform the following process improvement and reporting tasks:
  • Identify process bottlenecks and recommend improvements to increase efficiency
  • Assist in generating sales reports, tracking conversion rates, and analyzing bid win/loss data
  • Perform the following administrative support tasks:
  • Manage calendars, reminders, and follow-up tasks for sales representatives
  • Route general inquiries and provide backup coverage during busy periods
  • Ensure sample inventory is maintained and replenished as needed

QUALIFICATIONS:

  • A bachelor's degree in the related field is preferred
  • 2+ years of experience in sales support, project coordination, or administrative roles (construction or interiors industry preferred)
  • Familiarity with construction timelines, product samples, or installation processes is a plus
  • Proficiency with Microsoft Office Suite and CRM tools
  • Strong written and verbal communication skills
  • High attention to detail, with the ability to manage multiple deadlines
  • Collaborative team player who enjoys helping others succeed

What awaits you upon securing the position?

  • Attractive compensation
  • Assured allowances
  • Leave credits
  • Overtime Pay
  • Night differential benefits
  • Comprehensive health and life insurance
  • 13th-month salary bonus
  • We provide the necessary equipment

Other Details

  • Full Time
  • Permanent WFH set-up
  • Job Type: Full-time

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