HR Generalist

I. PRIMARY RESPONSIBILITIES

A. Responsible in the identification, procurement and inventory control of resource requirements as to pantry supplies, office supplies and equipment; and service vehicles.

B. Handle security gate pass and temporary visitor pass.

C. Coordinate with courier service all outgoing and incoming documents both international and local.

D. Establish a monitoring system for company service vehicle routine maintenance and work/repair.

E. Supervise and prepare daily schedule of company drivers.

F. Process, monitor and file official business travel authorization of the employee with the intention of proper utilization and scheduling of company service vehicles.

G. Monitor and ensure that all company vehicles' requirements for insurance and registration are updated.

H. See to it that all communication equipment (telephone, radio, cellphones) are well functioning and properly used.

I. Coordinate international and domestic travel arrangements and bookings.

J. Arrange hotel reservation and/or bookings for the company.

K. Handle visa requirements and documentations/records of all expatriates.

L. Manage assigned security personnel from security provider.

M. Enforce security policies in the general common areas of the company.

N. Handle shuttle van or bus arrangement for incoming and outgoing employees.

O. Coordinate with canteen concessionaire for food packs for employees.

P. Assist HR & General Affairs Supervisor in managing company events and social functions.

II. SECONDARY RESPONSIBILITIES

A. Assist in the preparation of all written documents and/or reports for the HR & General Affairs Department.

B. Maintain and update administrative filing system needed by the department.

C. Receive, sort and distribute incoming and outgoing documents/mails, and their proper distributions or disposition.

D. Answer telephone calls and other inquiries timely and courteously.

E. Prepare and follow-up routine maintenance and work/repair requests of all company service vehicles and coordinate with insurance company if so required.

F. Regularly monitor, review, and identify specific telephone/fax charges for proper recording, charging, and payment.

G. Check and file daily security report from security personnel.

H. Assist in the social functions and activities, sets reservations, and makes arrangements for appointment of meetings and seminars as required by the company.

I. Perform other related functions that may be assigned from time to time.

III. KNOWLEDGE AND SKILLS

A. College Graduate

B. Have at least one (1) year related experience in general administrative works

C. Highly organized and with strong desire to succeed

D. Must have strong personality, the desire to learn fast and the ability to handle pressures

E. Persuasive and has logical thinking ability

F. Able to prioritize and plan work activities timely and efficiently

G. Willing to be cross trained in other areas of human resource development

H. Well-versed in MS Word, Excel, and Office PowerPoint

I. Good English communication skills both written and oral

Job Type: Full-time

Benefits:

• Company events
• Employee discount
• Free parking
• Health insurance
• Life insurance
• On-site parking

Work Location: In person