Accounts Payable Officer

2 days ago

Pasig, National Capital Region, Philippines Satellite Office Full time $40,000 - $60,000 per year

The Accounts Payable role is responsible for invoice processing and maintaining accurate data, making timely vendor payments, and supporting other accounting functions as needed.

KEY RESPONSIBILITIES

  • Monitor, maintain, and respond to queries received from staff and suppliers in the Accounts Inbox. Be the first point of contact with creditors chasing payment of invoices.
  • Check accuracy of invoices before submitting to Concur and ensure invoices are coded correctly once approved.
  • Process invoices manually when required.
  • Save all processed invoices in the folder together with evidence of approval.
  • Maintain supplier database. Ensure supplier information and trading terms are recorded correctly in AP21 and in Concur when required.
  • Reconcile local and overseas supplier statements and resolve discrepancies in a timely manner.
  • Schedule payment runs based on standard company payment policy for both local and overseas creditors.
  • Verify and process employee expense claims and manage the approval and payment process.
  • Process overseas supplier invoices. Work closely with the production team to investigate discrepancies.
  • Provide training to new Concur users on how to code and approve invoices.
  • Review aged creditor report monthly.
  • Support month-end closing.
  • Assist in managing cash flow.
  • Provide general assistance to the finance reporting team.
  • Provide assistance and supporting documentation for the annual audit.

SKILLS REQUIRED TO DELIVER #AMAZING

Knowledge and Skills

  • Minimum of 3 years in Accounts Payable role

  • Solid understanding of basic accounting and accounts payable principles

  • High level of accuracy and attention to detail

  • Strong verbal and written communication

  • Ability to prioritise, multitask, and meet deadlines
  • Ability to work as part of a team
  • Great in building effective working relationships with team, stakeholders, and vendors
  • Strong problem analysis and problem-solving skills

Technical Expertise

  • Bachelor's degree in accounting is preferable
  • Intermediate Excel
  • Experience in AP21 and Concur is an advantage

Personal Qualities

  • Live our values (Honesty, Bravery, Innovation, Integrity, Optimism)
  • Be solutions-focused
  • Able to work under pressure and resolve stressful interactions
  • Be positive and above the line
  • Friendly, approachable, and knowledgeable
  • Be a team player and flexible

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