Payroll Officer

4 days ago

Taguig, National Capital Region, Philippines Seda Hotels Full time ₱800,000 - ₱1,200,000 per year

Job Description – Payroll Officer (Paymaster)

Position Title:
Payroll Officer (Paymaster)

Department:
Human Resources

Reports To:
Director of Human Resources

Job Summary:

The Payroll Officer (Paymaster) is responsible for the end-to-end administration of payroll and employee compensation for Seda BGC Hotel. The role ensures that associates' salaries, benefits, and government-mandated contributions are processed accurately and on time, while upholding confidentiality and compliance with labor regulations. This position also supports the Compensation & Benefits function by administering benefits programs and providing accurate reporting to management.

Key Responsibilities:

Payroll Administration

  • Accurately prepare and process the hotel's payroll within established timelines.
  • Validate and reconcile timekeeping records, overtime, leave credits, allowances, and deductions in coordination with Department Heads.
  • Generate payroll registers, and ensure timely salary crediting through bank and other payment channels.
  • Maintain accurate and updated employee payroll files.

Compensation & Benefits Administration

  • Administer employee benefits including health insurance, leave conversions, allowances, and incentives.
  • Monitor and track leave balances, service charges, and other hotel-specific pay elements.
  • Assist in reviewing compensation structures and benefits packages to ensure competitiveness and compliance.
  • Provide support in salary surveys, benchmarking, and analysis for HR planning.

Statutory Compliance

  • Ensure accurate computation and timely remittance of statutory contributions (SSS, PhilHealth, Pag-IBIG, BIR).
  • Prepare and submit monthly, quarterly, and annual government reports related to payroll and taxes.
  • Stay updated on changes in labor laws and tax regulations affecting payroll and benefits.

Reporting & Audit Support

  • Generate payroll summaries, cost reports, and variance analyses for HR and Finance.
  • Support internal and external audits by providing payroll-related reports and documentation.
  • Ensure strict confidentiality and safekeeping of payroll records.

Employee Support

  • Address employee concerns regarding salaries, deductions, and benefits with accuracy and professionalism.
  • Coordinate with Finance for payroll funding and reconciliations.
  • Provide clear communication to employees regarding compensation and benefits policies.

Partner Manpower Agency Monitoring

  • Monitor attendance and deployment records of manpower agency staff assigned to the hotel.
  • Validate manpower agency billing against actual rendered services, contracts, and agreed rates.
  • Coordinate with agency representatives and Finance for reconciliation of discrepancies in billings and payments.
  • Ensure compliance of manpower agencies with labor laws, statutory benefits remittances, and hotel service agreements.

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