Crewing Assistant

Location: Makati City, Metro Manila

General Responsibilities:

Assists the Crewing Officer in ensuring that the Crew Management System is fully updated and all departing Seafarers are properly documented and certified in accordance to the latest STCW as well as Principal's requirement prior dispatch.

Person profile:

• At least 1 year relevant experience from manning or shipping company within the crew management team for seafarers.
• Graduate of any 4-year relevant course, or Tourism and other relevant allied courses in an advantage
• Must have a keen interest in processing a huge number of documents
• Must possess strong communication and interpersonal skills.
• MUST BE AVAILABLE TO START IMMEDIATELY

Specific Responsibilities:

1. Arranges the required crew docs in the blue folder prior dispatch.

2. Prepares and collate all the documents required for visa and flagstate applications.

3. Ensures that crew information in the Oceanis are updated and relevant docs uploaded.

4. Ensures that all documents scanned and uploaded by the Encoder are correct and properly tagged.

5. Prepares 201 files of crew.

6. Endorses joining Crew to the Supply Officer for the issuance of the required uniforms.

7. Ensures that all mails/ parcels for the crew onboard are hand carried by the joining crew.

8. Prepares and submits allotment slips of crew to the Accounting Dept.

9. Prepares extension of contract of the onboard crew for POEA processing.

10. Monitors and submits report of all blue folders distributed to joining crew.

11. Checks and prepares payment request for various expenses.

12. Performs other tasks that maybe required by the Crewing Officer from time to time.

Location: Makati City, Metro Manila

General Responsibility:

Ensures that the Crew Management System is fully updated and all departing Seafarers are properly documented and certified in accordance to the latest STCW as well as Principal's requirements prior dispatch.

Person Profile:

• Must have at least 3 years relevant experience from manning or shipping company within the crew management team for seafarers.
• Or at-least have a solid experience in allied maritime industries and in-charge of documentation for.
• Graduate of any 4-year relevant course, or Tourism, Maritime and other relevant allied courses in an advantage.
• Preferably available to join and start immediately.
• Must know how to manage an assistant efficiently and must be able coach said assistant to achieve team goals.

Specific Responsibilities:

1. Monitors incoming and outgoing emails concerning crew documentation.

2. Responds to queries by e-mail or phone from Crew Management relating to Crew's document status.

3. Checks the completeness and validity of docs submitted by crew.

4. Verifies the authenticity of crew docs by logging into the official website of MARINA/ STCW.

5. Coordinate with the Crew Management as to the Crew's medical status.

6. Monitors/ Checks crew contracts prepared by Crew Management.

7. Monitors the submission of crew contracts for processing at Licensing and Processing Department.

8. Monitors the submission of flag state application to the Flag State Officer.

9. Prepares crew contracts for promotion and vessel transfer for POEA processing.

10. Monitors the prompt release of the visa and flag state applications.

11. Ensures the timely uploading of crew docs in the Oceanis.

12. Ensures that uploaded docs are properly tagged in Oceanis, complete and valid for the entire duration of crew's contract.

13. Ensures that requests for visa application, flag and contracts processing are done via Oceanis by ticking the LAPD tasks.

14. Checks crew's blue folder and 201 file and ensures its completeness prior endorsement to the Crew Management for dispatch.

15. Submits on a daily basis Embarkation Preparation Status to Crossworld Athens.

16. Assumes responsibility and accountability on the performance of the Crew Asst.

17. Performs other tasks that may be assigned from time to time.