Accounting Staff
3 days ago
Key Role Summary
Responsible for the accurate, timely, and efficient processing of accounts payable, including preparation of vouchers, checks, and funding requests to ensure payments are made on time. This role ensures all disbursements are backed by proper documentation, aligned with company policies, and compliant with statutory requirements while managing cash flow needs for scheduled payables.
Key Responsibilities
- Accounts Payable Management
o Receive, review, and validate supplier invoices and supporting documents.
o Match purchase orders, delivery receipts, and invoices to ensure completeness and accuracy.
o Monitor payment terms and schedules to avoid late fees or strained supplier relationships.
- Voucher Preparation
o Prepare check vouchers and journal entries for all approved payables.
o Ensure accurate accounting entries and correct account coding.
o Maintain an organized and accessible filing system for all vouchers for audit purposes.
- Check Preparation & Disbursement
o Prepare checks based on approved vouchers and payment schedules.
o Coordinate with authorized signatories for timely approval and release.
o Track released checks and obtain acknowledgment from suppliers.
- Payable Funding Management
o Coordinate with Finance and Treasury (if applicable) to ensure sufficient funds are available for scheduled payments.
o Prepare weekly and monthly payable funding forecasts based on payment schedules.
o Monitor bank balances and align payment timing with company cash flow strategy.
o Alert management of any funding gaps or unusual payment requirements.
- Coordination & Reporting
o Work closely with Procurement, Store Operations, and Admin for invoice and payment clarifications.
o Submit Accounts Payable aging reports and funding forecasts to management.
o Coordinate with the Bank Reconciliation & Compliance staff for alignment of disbursements and bank records.
- Audit & Compliance Support
o Ensure all payables have complete documentation compliant with BIR requirements.
o Assist in preparing AP schedules and documents for audits.
Duties & Responsibilities
· Process supplier payments within agreed payment terms.
· Maintain accurate and up-to-date AP subsidiary ledgers.
· Track advances, deposits, and prepayments.
· Monitor recurring expenses to ensure timely settlement.
· Prepare petty cash reimbursement documentation, if applicable.
· Maintain clear and updated payable funding plans to support treasury functions.
Qualifications
· Bachelor's degree in Accountancy, Finance, or related field.
· At least 2 years' experience in accounts payable and cash flow/funding coordination.
· Proficient in accounting systems and MS Excel (pivot tables, formulas).
· Strong attention to detail, organization, and integrity.
· Basic knowledge of Philippine tax compliance for AP transactions preferred.
Job Type: Full-time
Pay: Php19, Php23,000.00 per month
Benefits:
- Paid training
- Pay raise
Work Location: In person
Expected Start Date: 10/20/2025
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